Assistant Project Manager

PRO-MATRIX PTE LTD; Singapore; On-site; SGD 75,000 - 100,000; Full time

Job summary

PRO-MATRIX PTE LTD in Singapore is seeking an Operations & Service Management professional to lead day-to-day project planning, coordinate engineering activities, monitor site progress, and ensure deliverables align with schedule, quality, and client expectations.

The role also covers strategic planning, team leadership, budget oversight, vendor and stakeholder management, safety and risk controls, and continuous improvement to drive efficiency and performance across project lifecycles.

Responsibilities

• Support day-to-day project planning, coordination, and execution of engineering activities.
• Monitor site progress and track performance against schedule, quality, and deliverables.
• Assist in managing site activities, including coordination of engineering, procurement, and construction works.
• Prepare and maintain project documentation, including progress reports and technical records.
• Support preparation of weekly progress updates and presentations to clients.
• Assist in developing project methodologies, installation procedures, and work instructions.
• Support planning of project schedules, resource allocation, and sequencing of works.
• Contribute to tender activities, including preparation of technical submissions, scope reviews, and specifications.
• Assist in evaluating project requirements and identifying potential risks or constraints during planning stages.
• Coordinate effectively with internal teams, site personnel, and contractors to ensure smooth project execution.
• Provide guidance to junior staff or site teams.
• Foster a collaborative and professional working environment across all project stakeholders.
• Monitor project progress in relation to budget and highlight potential cost impacts.
• Assist in tracking project costs, variations, and additional works.
• Support the Manager in cost control measures and budget reporting.
• Liaise with clients, consultants, vendors, and subcontractors to ensure alignment on project requirements.
• Coordinate and follow up with trade contractors on deliverables, timelines, and quality of work.
• Review submissions from contractors (e.g., method statements, technical documents) for compliance.
• Maintain clear and effective communication with all stakeholders throughout the project lifecycle.
• Enforce site safety procedures and report any unsafe practices or non-compliance.
• Assist in identifying, documenting, and escalating project risks, issues, and scope changes.
• Maintain proper safety documentation as part of project records.
• Identify opportunities to improve work processes, site coordination, and project efficiency.
• Support implementation of best practices in engineering and project execution.
• Contribute ideas to enhance productivity, quality, and safety performance.
• Stay updated with industry standards, technologies, and engineering practices.

Job description

Operations & Service Management

• Support day-to-day project planning, coordination, and execution of engineering activities.
• Monitor site progress and track performance against schedule, quality, and deliverables.
• Assist in managing site activities, including coordination of engineering, procurement, and construction works.
• Prepare and maintain project documentation, including progress reports and technical records.
• Support preparation of weekly progress updates and presentations to clients.

Strategic Planning & Development

• Assist in developing project methodologies, installation procedures, and work instructions.
• Support planning of project schedules, resource allocation, and sequencing of works.
• Contribute to tender activities, including preparation of technical submissions, scope reviews, and specifications.
• Assist in evaluating project requirements and identifying potential risks or constraints during planning stages.

Team Leadership & People Management

• Coordinate effectively with internal teams, site personnel, and contractors to ensure smooth project execution.
• Provide guidance to junior staff or site teams where required.
• Foster a collaborative and professional working environment across all project stakeholders.

Budget & Financial Control

• Monitor project progress in relation to budget and highlight potential cost impacts.
• Assist in tracking project costs, variations, and additional works.
• Support the Manager in cost control measures and budget reporting.

Vendor & Stakeholder Management

• Liaise with clients, consultants, vendors, and subcontractors to ensure alignment on project requirements.
• Coordinate and follow up with trade contractors on deliverables, timelines, and quality of work.
• Review submissions from contractors (e.g., method statements, technical documents) for compliance.
• Maintain clear and effective communication with all stakeholders throughout the project lifecycle.

Safety, Compliance & Risk Management

• Ensure all works comply with EHS and QA/QC standards and project specifications.
• Review Method Statements and Risk Assessments to ensure adherence to safety and regulatory requirements.
• Enforce site safety procedures and report any unsafe practices or non-compliance.
• Assist in identifying, documenting, and escalating project risks, issues, and scope changes.
• Maintain proper safety documentation as part of project records.

Continuous Improvement & Innovation

• Identify opportunities to improve work processes, site coordination, and project efficiency.
• Support implementation of best practices in engineering and project execution.
• Contribute ideas to enhance productivity, quality, and safety performance.
• Stay updated with industry standards, technologies, and engineering practices.