Management Trainee

PNH RESOURCES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading resource management company in Singapore is hiring for a dynamic role that involves assisting with administration, payroll, and support to the CEO. The ideal candidate will have a diploma or equivalent, with relevant experience in HR or operations being an advantage. Strong organizational skills and proficiency in Microsoft Office are essential. This role includes multitasking across various functions, making it perfect for someone adaptable and eager to learn. Competitive environment focused on integrity and confidentiality.

Qualifications

• Minimum Diploma or equivalent qualification; candidates with relevant experience may be considered.
• Relevant experience in administration, operations support, HR, or executive support is an advantage.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Strong organisational skills with good attention to detail.
• Good written and verbal communication skills.
• Ability to multitask, prioritise work, and meet deadlines.
• Responsible, reliable, and able to work independently and in a team.
• Willingness to learn and adaptability to support multiple functions.
• Professional attitude with a high level of integrity and confidentiality.

Responsibilities

• Assist in monitoring daily work schedules and attendance records.
• Coordinate work orders, service requests, and operational requirements.
• Track task completion status and follow up on outstanding work.
• Maintain operational logs and duty rosters.
• Prepare and update reports and operational summaries.
• Handle email correspondence and internal coordination.
• Manage calendar scheduling and meetings for the CEO.
• Assist with recruitment administration and interview scheduling.
• Support coordination of deliveries and maintain inventory.

Skills

Multitasking

Internal Communications

Microsoft Office

Microsoft Excel

Verbal Communication

Inventory Management

Task Completion

Administration

Data Entry

Adaptability

Customer Service

Scheduling

Audit

Education

Minimum Diploma or equivalent qualification

Tools

Microsoft Office applications

Job description

Roles & Responsibilities

• Work Control & Administration
  • Assist in monitoring daily work schedules, manpower deployment, and attendance records.
  • Coordinate work orders, service requests, and ad-hoc operational requirements.
  • Track task completion status and follow up on outstanding work.
  • Maintain operational logs, duty rosters, and deployment records.
  • Prepare and update reports, trackers, and operational summaries.
  • Maintain proper filing of documents, including contracts, SOPs, permits, and correspondence.
  • Handle email correspondence and internal coordination with operations teams.
  • Support preparation of meeting materials, minutes, and follow-up actions.
  • Ensure records are accurate, up to date, and compliant with company procedures.
  • Assist in audit preparation and document retrieval when required.
• PA to CEO
  • Manage calendar scheduling, meetings, and appointments.
  • Coordinate internal and external meetings, including preparation of agendas and documents.
  • Handle confidential correspondence and sensitive information with discretion.
  • Draft emails, letters, and internal communications as instructed.
  • Track action items, deadlines, and follow-ups from meetings.
  • Liaise with departments, clients, and external parties on behalf of management.
  • Maintain proper filing of management documents and records.
  • Assist in preparing reports, presentations, and summaries for management review.
  • Perform ad-hoc tasks as assigned to support daily operations.
• Trainee to HR, Accounts & Logistics
  • Assist with employee records, onboarding documentation, and attendance tracking.
  • Support recruitment administration and interview scheduling.
  • Assist with data entry for invoices, claims, and expense records.
  • Support preparation and maintenance of basic financial and operational trackers.
  • Assist in tracking inventory, equipment, and supplies.
  • Support coordination of deliveries and distribution activities.
  • Maintain proper filing of HR, accounts, and logistics documents.
  • Provide backup support to operations and administrative teams during staff shortages.
  • Perform duties across departments based on operational needs and training progress.

Job Requirement

• Minimum Diploma or equivalent qualification; candidates with relevant experience may be considered in place of formal qualifications.
• Relevant experience in administration, operations support, HR, accounts, or executive support will be an advantage.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Strong organisational skills with good attention to detail.
• Good written and verbal communication skills.
• Ability to multitask, prioritise work, and meet deadlines.
• Responsible, reliable, and able to work independently as well as in a team.
• Willingness to learn, adaptable, and able to support multiple functions when required.
• Professional attitude with a high level of integrity and confidentiality.

Essential Skills

Multitasking, Internal Communications, Microsoft Office, Microsoft Excel, Verbal Communication, Inventory Management, Task Completion, Administration, Data Entry, Adaptability, Customer Service, Scheduling, Audit