MANAGEMENT EXECUTIVE

HEY ROCKET PTE. LTD.; Singapore; On-site; SGD 31,000 - 35,000; Full time

Job summary

Hey Rocket Pte Ltd in Singapore is seeking an administrative coordinator to handle order processing and coordination for vessels. You will prepare DOs and invoices, monitor delivery status, and liaise with clients and suppliers by email and phone.

The role requires a diploma or above, strong communication skills, and the ability to work in a fast-paced environment. Working hours typical of a 5.5-day week in Singapore.

Qualifications

• Diploma or higher in any discipline.
• Prior admin, customer service, or coordination experience preferred.
• Good communication skills (email and phone).
• Responsible and able to work in a fast-paced environment.

Responsibilities

• Process and coordinate orders for assigned vessels.
• Prepare Delivery Orders and invoices; monitor delivery status.
• Liaise with clients, ship crew, agents and suppliers via email/phone.
• Prepare and submit quotations based on requirements; ensure pricing accuracy.

Skills

Email & phone comms

Coordination

Administrative support

Attention to detail

Education

Diploma or above

Tools

Microsoft Office

Job description

Responsibilities

1. Order Processing & Coordination

• Handle and process orders for all assigned vessels.
• Perform purchasing activities, prepare and key in Delivery Orders (DO) and invoices.
• Monitor and track delivery status to ensure timely supply.

2. Communication & Liaison

• Liaise with clients, ship crew, agents, and suppliers via email and phone to coordinate requirements and resolve issues.
• Ensure all necessary details are obtained and communicated accurately.

3. Correspondence & Call Handling

• Manage incoming phone calls and respond to emails promptly.
• Maintain proper communication records and follow up when required.

4. Quotation Preparation

• Prepare and submit quotations to customers based on requirements.
• Ensure pricing and details are accurate and aligned with company standards.

Requirements

• Diploma or above in any discipline
• Prior admin, customer service, or coordination experience preferred
• Good communication skills (email and phone)
• Responsible and able to work in a fast-paced environment

Working details

Salary: $2,800 - $3,150+

Total 5.5 days / week

Mon-Fri 8:30 am – 6:00 pm

Saturday 8:30 am – 1:00 pm

Hey Rocket Pte Ltd (EA 21C0816)

Ong Mao Hong (R25157179)