Management Assistant

DSHIP CARRIERS (S.E.A.) PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

dship Carriers in Singapore is seeking a Management Assistant to support the General Manager and drive SE Asia business initiatives. You will handle calendar management, travel planning, and document preparation, while contributing to data entry, CRM maintenance, and tender support.

Ideal candidates have office/management experience, a basic grasp of international shipping, and strong organizational and communication skills to work across teams and cultures in a fast-paced environment.

Qualifications

• Experience providing office/management assistant support.
• Basic knowledge of international shipping/transport.
• Understanding of company strategy and products.
• Understanding of company rules and guidelines.

Responsibilities

• Assist General Manager to grow the business in SE Asia.
• Provide administrative support: calendar mgmt, meetings, travel arrangements.
• Prepare and distribute correspondence, reports, and presentations.
• Maintain filing systems (physical and electronic).
• Manage administrative tasks for dship office Singapore.
• Assist with rate enquiries and review vessel positions.
• Research available cargoes and manage enquiry inflow.
• Data entry in IMOS voyage calculation system and tender pricing.
• Assist with maintaining internal CRM database.
• Support day-to-day business as assigned by management.

Skills

Excellent written and verbal comms

Attention to detail

Client needs understanding

Strategic planning

Organizational skills

Cross-cultural communication

Job description

Overview

Founded in 2014, dship Carriers has grown to become a leading player in the global shipping industry, with a young fleet of over 20 vessels and offices located in key shipping hubs around the world.

With a team of experienced professionals who are dedicated to delivering exceptional, consistent, and responsive customer service at all times, we are equipped to meet the unique needs of a diverse range of clients including those in oil and gas, wind energy, floating cargo and more.

From breakbulk and heavy lift to dry bulk and project cargo, dship Carriers has the expertise to handle it all. We are committed to delivering innovative and future-focused solutions and partner with our clients for success.

Become a part of our international Operations team in Singapore. For the next possible date we are looking for you in fulltime as Management Assistant.

Please visit the website https://dship-carriers.com for more information about our organisation.

Job Description

• To assist the General Manager to grow the business in the South-East Asian market
• Provide administrative support to the General Manager, including calendar management, scheduling meetings, and making travel arrangements
• Prepare and distribute correspondence, reports, and presentations as needed
• Maintain and organize physical and electronic filing systems, ensuring easy access to important documents and records
• Manage administrative tasks in and for the dship office Singapore
• Assist with rate enquiries and filter most important ones in review of vessels positions
• Assist with research of available cargoes and to help managing the inflow of enquiries
• Assist with data entry in IMOS voyage calculation system
• Assist with tender pricing management
• Assist in maintaining an internal CRM database
• Assist with any other areas relating to the day-to-day business assigned by the management
• Assure correctness in all areas
• Ensuring that corporate guidelines are being adhered to
• Following group code of conduct

Market & Industry Knowledge

• Basic knowledge in international shipping/transport
• Experience in office or management assistance
• Understanding of company strategy and products
• Understanding of company rules and guidelines

Skill and Competencies

• Excellent written and verbal communication skills
• Attention to detail and high level of accuracy in work
• Ability to understand clients' needs
• Strategic planner, analytical and conceptual thinker, self-starter and team player
• Strong organizational skills (prioritize, independent, plan, assign, control)
• Good communication, cross culture competence and interpersonal skills

Desired Attributes

• Professional image, polished and friendly presentation
• Team player, approachable towards colleagues, willing to gain and share knowledge
• Good relationship building
• High energy and results-oriented
• Detail oriented with strong planning, organizational and analytical skills
• Excellent client / management presentation skills
• Ability to work under pressure