Maintenance Planning Support (1 Year Contract)

CARRIER TRANSICOLD PTE. LTD.; Singapore; On-site; SGD 46,000 - 64,000; Full time

Job summary

Carrier Transicold PTE. LTD. in Singapore is seeking a Facilities & Procurement Support role to assist maintenance planning, SOE expense tracking, and vendor management.

You will coordinate preventive and corrective maintenance, monitor expenses, and liaise with procurement and finance for timely reconciliations. The role involves overseeing vendor quotations, service scheduling, and ensuring compliance with technical and documentation standards.

Qualifications

• Diploma/Degree qualification preferably in Engineering Planning or Procurement discipline.
• Relevant computer proficiency for MS Teams, Excel, PowerPoint, Word and inventory management software.
• Preferably more than 3 years related experience in manufacturing and plant facilities maintenance.
• Resourceful in problem solving and willing to work overtime.

Responsibilities

• Maintenance Planning: schedule and track preventive and corrective tasks across equipment and facilities.
• SOE expense management: assist budget planning and monthly expense tracking.
• Vendor management: request quotations, monitor service quality and resolve issues.
• Vendor delivery & work completion: verify parts delivery and maintenance work compliance.
• Ariba system: initiate PR/PO, assist with RFQ approvals and invoice reconciliation.
• Inventory & material handling: receive/issue maintenance-related purchases and update records.
• Store & administrative support: maintain organized inventory records and comply with safety procedures.

Skills

Problem solving

Team collaboration

Documentation

Education

Diploma/Degree in Engineering Planning or Procurement

Tools

MS Teams

Excel

PowerPoint

Inventory management software

Job description

Primary Function

Supports the Facilities Department in Maintenance Planning, SOE Expenses & Payment, and Vendor Management for Plant Facilities

Main Duties and Responsibilities

Maintenance Planning Support

• In charge of scheduling and tracking preventive & corrective maintenance tasks across equipment and facilities
• Ensure timely follow-ups and documentation of Preventive & Corrective Maintenance activities

SOE Expense Management

• Support in SOE Budget Planning and Expenses Tracking
• Monitor and report on Statement of Expense (SOE) spending to ensure alignment with budget forecasts
• Update on monthly SOE expenses and align with maintenance needs
• Collaborate with finance teams for accurate and timely expense reconciliation

Vendor Management

• Request and negotiate quotations (RFQ) from approved vendors for maintenance services and equipment
• Oversee service scheduling, monitor service quality, and ensure timely resolution of vendor-related issues
• Maintain healthy vendor pool and annual evaluation

Vendor Delivery & Work Completion

• Verify and validate completion of vendor parts delivery and maintenance work completion and support maintenance team to ensure compliance with technical standards and documentation protocols
• Responsible for Month end closing for Vendor's DO and Service Completion

Ariba System:Procurement & Payment

• Initiate purchase requisitions (PR), order approval (PO), and payment processing via the Ariba platform
• Seek RFA approval for RFQ
• Coordinate with procurement and finance teams to resolve system or invoice discrepancies

Inventory & Material Handling

• Receive and issue maintenance-related purchases and materials as per operational requirements
• Ensure accurate documentation and stock level updates in inventory management systems

Store & Administrative Support

• Maintain organized and up-to-date records of store inventory, tools, and consumables
• Support compliance with storage procedures, safety policies, and housekeeping standards

Qualification/Experience

• Diploma/Degree qualification preferably in Engineering Planning or Procurement discipline
• Relevant Computer Proficiency level required for using MS Teams, Excel, Powerpoint, Words etc. and Inventory Management Softwares
• Preferably more than 3 years related working experience in manufacturing and plant facilities maintenance environment
• Resourceful in problem solving and able to work overtime