Maintenance Planning Executive - Facilities/Manufacturing (1 Year Contract) - VTAL

RECRUITPEDIA PTE. LTD.; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

RECRUITPEDIA PTE. LTD. is seeking a Maintenance Planning Executive to support plant operations, maintenance planning, and procurement activities in Singapore’s western region.

The role involves coordinating with internal teams and service providers, reviewing quotations, and ensuring accurate documentation and cost reporting. The ideal candidate has a Diploma in Engineering or related field and at least 3 years of relevant experience in manufacturing, facilities, or maintenance support.

Qualifications

• Diploma in Engineering, Facilities Management, Procurement, Supply Chain, or a related discipline.

Responsibilities

• Provide day-to-day coordination and administrative support for plant operations, maintenance activities, purchasing, and service arrangements.
• Assist in planning and monitoring scheduled maintenance activities, ensuring work orders and follow-ups are properly tracked.
• Monitor operational expenditure and maintain monthly records to support budget control and cost reporting.
• Coordinate with internal departments and external service providers on quotations, work schedules, service requirements, and completion status.
• Source and compare quotations from approved suppliers and assist with procurement activities based on operational requirements.
• Follow up with suppliers on delivery schedules, service completion, documentation, and outstanding issues.
• Verify supporting documents such as delivery orders, service reports, invoices, and completion records for processing.
• Assist with purchase requisitions, purchase orders, invoice processing, and payment‑related activities through internal procurement systems.
• Work closely with Procurement and Finance teams to resolve discrepancies and ensure transactions are processed accurately.
• Maintain records of maintenance materials, spare parts, tools, and consumables, including receiving and issuing of items.

Skills

Coordination

Administrative support

Budget control

Education

Diploma in Engineering, Facilities Management, Procurement, Supply Chain, or related discipline

Tools

ERP systems

Procurement systems

Maintenance management systems

Job description

Our client is Transportation Industry. They are looking for aMaintenance Planning Executiveto assist their team for the next phase of their business. They are located in theWest with company transportation provided.

Company Transport Provided:

Bukit Batok | Commonwealth | Buona Vista | Clementi | Bukit Panjang | Jurong West | Boon Lay | Woodlands | Yishun | Choa Chu Kang

Working Hours:

Monday to Friday, 7:45 AM – 5:00 PM

Responsibilities:

• Provide day-to-day coordination and administrative support for plant operations, maintenance activities, purchasing, and service arrangements.
• Assist in planning and monitoring scheduled maintenance activities, ensuring work orders and follow-ups are properly tracked.
• Monitor operational expenditure and maintain monthly records to support budget control and cost reporting.
• Coordinate with internal departments and external service providers on quotations, work schedules, service requirements, and completion status.
• Source and compare quotations from approved suppliers and assist with procurement activities based on operational requirements.
• Follow up with suppliers on delivery schedules, service completion, documentation, and outstanding issues.
• Verify supporting documents such as delivery orders, service reports, invoices, and completion records for processing.
• Assist with purchase requisitions, purchase orders, invoice processing, and payment‑related activities through internal procurement systems.
• Work closely with Procurement and Finance teams to resolve discrepancies and ensure transactions are processed accurately.
• Maintain records of maintenance materials, spare parts, tools, and consumables, including receiving and issuing of items.

Requirements:

• Diploma in Engineering, Facilities Management, Procurement, Supply Chain, or a related discipline.
• At least 3 years of relevant experience in manufacturing, facilities, maintenance, engineering support, procurement, or a similar environment.
• Experience with ERP, procurement, inventory, or maintenance management systems will be an advantage.

EA License No: 19C9682

EA Personnel No: R25157233

EA Personnel Name: Loh Pooi Keng