Logistics Support Assistant

GAC (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 32,000 - 45,000; Full time

Job summary

GAC (SINGAPORE) PTE. LTD. is seeking a Logistics Support Assistant to join the team at Alps Avenue.

You will handle billing and invoicing, ensure timely invoicing, and support supplier invoice verification to help close job files efficiently. Ideal candidates have a Diploma or O level, experience in billing within logistics, and meticulous attention to detail to meet tight deadlines. Join a fast-paced environment and contribute to cost control and accurate client invoicing.

Qualifications

• Experience in invoicing activities.
• Meticulous and attention to details.
• Able to work under tight timeline.
• Diploma or O level is required.

Responsibilities

• Ensure invoices and bills are prepared and provided to clients timely in accordance to set invoice lead-time.
• Ensure client’s and customer’s billing requirements are met depending on the job file.
• Ensure information is correct for billing and invoicing accuracy.
• Input the invoicing information in the system for invoice generation.
• Liaise with Operations and Customer Service teams regarding invoicing details for respective jobs and customers.
• Perform supplier invoice verification to ensure accuracy of invoices received.
• Keep proper filing and safe keeping of all completed job files as required in SLA.
• Look into process efficiency including invoicing SOPs as per customer and company requirements.

Skills

Billing

Invoicing

Logistics

Data entry

Attention to detail

Education

Diploma or O level

Job description

Logistics Support Assistant (Job Location: Alps Avenue)

The incumbent will be part of the logistics team to contribute to the objectives of good cash management and control of expenses. The candidate will be responsible for billing and invoicing. He or she will ensure that invoicing is executed timely to ensure job files are closed effectively and be responsible in supplier invoice verification.

Principle Duties & Responsibilities

• Ensure invoices and bills are prepared and provided to clients timely in accordance to set invoice lead-time
• Ensure client’s and customer’s billing requirements are met depending on the job file
• Ensure information is correct for billing and invoicing accuracy
• Ensure data entries are cleared within set KPIs
• To input the invoicing information in the system for invoice generation
• To liaise and coordinate with Operations and Customer Service teams with regards to invoicing details for respective jobs and customers.
• Look into process efficiency including invoicing SOPs as per requirements by customer and company.
• Perform supplier invoice verification to ensure accuracy of invoices received.
• Ensure proper filing and safe keeping of all completed job files as required in service level agreement
• Ensure client's and customer's billing requirements are met depending on the job file
• Look into process efficiency including invoicing SOPs as per requirements

Requirements

• Diploma or O level
• Background in billing and invoicing with logistics/General Freight is ideal.
• Experience is invoicing activities.
• Meticulous and attention to details
• Able to work under tight timeline.
• Job location: Alps Avenue