Logistics Planning Executive

Jurong Port Pte Ltd; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Jurong Port Pte Ltd in Singapore is seeking an Operations Coordinator to manage scheduling, vessel movements and oil transfer operations. You will translate customer instructions into actionable tasks for the Ops team and ensure timely execution.

The role requires strong communication and planning skills, ability to work with multiple stakeholders, and readiness to be on standby for operational contingencies. Join a busy port environment focused on safety, accuracy and customer satisfaction.

Qualifications

• Minimum 3 years working experience in Oil and Gas industry.
• Experience with vessel operations and logistics is a plus.
• Excellent communication and coordination skills.

Responsibilities

• Plan and execute customer instructions on vessel operations.
• Coordinate vessel nominations and berthing schedules.
• Ensure inventories are recorded in TMS and reported to customers.
• Prepare and submit shipping and transfer documents.
• Liaise with external parties to resolve scheduling issues.

Skills

Oil & Gas experience

Communication

Planning

Coordination

Job description

The Responsibilities

Operation scheduling

• Planning and executing customers instructions on vessels operation, inter tank transfers, inter terminal transfers etc




• Ensure that tasks or instructions from the customers are verified before sending to Ops team




• Initiate order creation, documentation process and final closing in TMS




• Prioritise activities to complete tasks in a timely manner

Vessel scheduling

• Coordinate vessel nomination and vetting for customers




• Planning for vessels movement efficiently without delays.




• Liaising and solving issues with external parties like shipping agents, surveyors and customers on berthing schedule.




• Checking on forward vessel schedule for any potential problems which may lead to delays




• Liaising with Jurong Port Berthing Team on matters which may affect berthing at JPTT

Managing Inventories

• Ensuring that any oil movement are accounted for and recorded in JPTT's Terminal management System (TMS).




• Routine reporting of inventories to the customers.




• Resolve inventories discrepancy issues with customers whenever applicable

Reports and documentation

• Ensure that Customs reporting is done for all shipments in a timely manner




• Liaising with Customs on license renewal/application matters




• Ensure all invoices are verified and sent to customers and shipping agents timely




• Reporting of weekly inventory report to relevant authorities e.g. EDB and Enterprise SG




• Generate monthly inventories and pipeline transfer reports to customers




• Sorting and submitting of scan/physical shipping and tank-transfer documents to customers

The Requirements:

• Minimum 3 years working experience in Oil and Gas industry




• Preferably with oil movement knowledge and experience




• Possess excellent communication, planning and coordinating skills




• Ability to work with multiple stakeholders




• Able to be on standby