Logistics Planning Executive

Jurong Port; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading oil and gas terminal operator in Singapore is looking for an experienced professional to manage responsibilities such as operation and vessel scheduling, managing inventories, and overseeing reports and documentation. The ideal candidate will have at least 3 years of experience in the oil and gas industry, along with excellent communication and planning skills. This role may require being on standby and coordinating with various stakeholders to ensure efficient operations.

Qualifications

• Minimum 3 years working experience in Oil and Gas industry.
• Preferably with oil movement knowledge and experience.
• Possess excellent communication, planning and coordinating skills.
• Ability to work with multiple stakeholders.
• Able to be on standby.

Responsibilities

• Planning and executing customers instructions on vessels operation.
• Coordinating vessel nomination and vetting for customers.
• Ensuring that any oil movement is accounted for and recorded.
• Ensure all invoices are verified and sent timely.

Skills

Communication skills

Planning skills

Coordinating skills

Knowledge of oil movement

Job description

The Responsibilities

Operation scheduling

• Planning and executing customers instructions on vessels operation, inter tank transfers, inter terminal transfers etc
• Ensure that tasks or instructions from the customers are verified before sending to Ops team
• Initiate order creation, documentation process and final closing in TMS
• Prioritise activities to complete tasks in a timely manner

Vessel scheduling

• Coordinate vessel nomination and vetting for customers
• Planning for vessels movement efficiently without delays.
• Liaising and solving issues with external parties like shipping agents, surveyors and customers on berthing schedule.
• Checking on forward vessel schedule for any potential problems which may lead to delays
• Liaising with Jurong Port Berthing Team on matters which may affect berthing at JPTT

Managing Inventories

• Ensuring that any oil movement are accounted for and recorded in JPTT’s Terminal management System (TMS).
• Routine reporting of inventories to the customers.
• Resolve inventories discrepancy issues with customers whenever applicable

Reports and documentation

• Ensure that Customs reporting is done for all shipments in a timely manner
• Liaising with Customs on license renewal/application matters
• Ensure all invoices are verified and sent to customers and shipping agents timely
• Reporting of weekly inventory report to relevant authorities e.g. EDB and Enterprise SG
• Generate monthly inventories and pipeline transfer reports to customers
• Sorting and submitting of scan/physical shipping and tank-transfer documents to customers

The Requirements

• Minimum 3 years working experience in Oil and Gas industry
• Preferably with oil movement knowledge and experience
• Possess excellent communication, planning and coordinating skills
• Ability to work with multiple stakeholders
• Able to be on standby