Logistics Planning Executive

Jurong Port; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A leading port operator in Singapore is seeking an experienced professional to manage and coordinate vessel operations. Key responsibilities include planning and executing customer instructions, verifying tasks for the Operations team, and liaising with external parties like shipping agents and Customs. The ideal candidate will have at least 3 years of experience in the Oil and Gas industry, strong communication and planning skills, and the ability to work effectively with multiple stakeholders. This role is crucial for ensuring smooth vessel movement and timely reporting.

Qualifications

• Minimum 3 years working experience in Oil and Gas industry.
• Preferably with oil movement knowledge and experience.
• Ability to work with multiple stakeholders.
• Ability to verify customer instructions before sending to operations.
• Knowledge of TMS or similar cargo management systems.

Responsibilities

• Plan and execute customers' instructions on vessel operations.
• Ensure tasks from customers are verified before sending to Ops team.
• Coordinate vessel nomination and vetting for customers.
• Resolve inventory discrepancies with customers.
• Ensure all invoices are verified and sent timely.
• Liaise with external parties (shipping agents, surveyors, customers) on berthing schedules.
• Ensure oil movements are recorded in TMS and reporting is accurate.
• Prepare weekly inventory and monthly transfers reports for customers.

Skills

Excellent communication skills

Planning skills

Coordinating skills

Knowledge in oil movement

Oil & Gas experience

Education

Minimum 3 years oil & gas experience

Job description

Planning and executing customers instructions on vessels operation, inter tank transfers, inter terminal transfers etc

Ensure that tasks or instructions from the customers are verified before sending to Ops team

Initiate order creation, documentation process and final closing in TMS

Prioritise activities to complete tasks in a timely manner

Coordinate vessel nomination and vetting for customers

Planning for vessels movement efficiently without delays.

Liaising and solving issues with external parties like shipping agents, surveyors and customers on berthing schedule.

Checking on forward vessel schedule for any potential problems which may lead to delays

Liaising with Jurong Port Berthing Team on matters which may affect berthing at JPTT

Ensuring that any oil movement are accounted for and recorded in JPTT’s Terminal management System (TMS).

Routine reporting of inventories to the customers.

Resolve inventories discrepancy issues with customers whenever applicable

Reports and documentation

Ensure that Customs reporting is done for all shipments in a timely manner

Liaising with Customs on license renewal/application matters

Ensure all invoices are verified and sent to customers and shipping agents timely

Reporting of weekly inventory report to relevant authorities e.g. EDB and Enterprise SG

Generate monthly inventories and pipeline transfer reports to customers

Sorting and submitting of scan/physical shipping and tank-transfer documents to customers

The Requirements:

Minimum 3 years working experience in Oil and Gas industry

Preferably with oil movement knowledge and experience

Possess excellent communication, planning and coordinating skills

Ability to work with multiple stakeholders