Logistics Coordinator (2-Year FTC)

Thales Group

Singapore

On-site

SGD 42,000 - 62,000

Full time

2 days ago

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Job summary

Thales Group in Singapore seeks a Logistics Coordinator for a 2-Year fixed term to manage daily shipment arrangements, inbound material handling, and inventory accuracy across sites. You will liaison with production planners, freight forwarders, customers, and internal teams to ensure compliant, timely logistics operations.

The role requires a Diploma in Logistics or related field, 3+ years in shipping/logistics, and familiarity with Oracle or SAP ERP.

Qualifications

Diploma in Logistics, Supply Chain Management, Business Administration, or related discipline.
Minimum of 3 years of relevant experience in shipping, logistics, warehouse operations, or similar.
Good working knowledge of shipping, receiving, inventory control, and warehouse processes.
Experience or exposure to customer interactions and coordination with internal and external stakeholders.
Familiarity with ERP systems such as Oracle, SAP, or equivalent platforms.
Strong attention to detail, particularly in shipping documentation, invoice validation, and permit declarations.
Good communication, coordination, and interpersonal skills.
Ability to prioritise tasks, manage competing deadlines, and work effectively under pressure.
Adaptability and a proactive approach to identifying process improvements.
Able to work effectively in a fast-paced logistics and warehouse environment.
Willingness to undertake additional duties and special projects as assigned.

Responsibilities

Coordinate daily shipment arrangements with production planners, freight forwarders, and other relevant stakeholders to ensure timely delivery and collection.
Arrange and manage daily and weekly flight bookings with freight forwarders according to shipment requirements and schedules.
Monitor shipment progress and follow up on potential delays or operational issues to ensure smooth logistics operations.
Ensure all shipments comply with PCI-CP requirements, Thales DIS Trade Compliance Policy, and applicable Singapore Customs and tax regulations.
Receive direct and indirect materials, consumables, and non-inventory items, ensuring that deliveries are processed accurately and promptly.
Inspect incoming materials for packaging abnormalities or damage, raise alerts when discrepancies are identified, and coordinate with the Quality and Purchasing teams for further inspection and resolution.
Perform goods receipt transactions in the ERP system, including standard receipts, unplanned receipts, and virtual receipts for drop shipments.
Ensure appropriate packaging materials and methods are used to meet customer specifications, product protection, and security requirements.
Maintain inventory accuracy in accordance with established objectives and support inventory cycle counts and discrepancy investigations.
Validate shipping documents, commercial invoices, and permit declarations to achieve 100% documentation accuracy in accordance with established requirements.
Identify opportunities to improve shipping, receiving, documentation, and warehouse processes to enhance productivity and operational efficiency.
Prepare and submit monthly operational reports accurately and within the required timelines.
Identify opportunities to improve shipping, receiving, documentation, and warehouse processes to enhance productivity and operational efficiency.
Prepare and submit monthly operational reports accurately and within the required timelines.
Participate in special projects and other work-related assignments as required to support departmental and business objectives.