Legal Administrative Executive

SPRUSON & FERGUSON (ASIA) PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Benefits offered by this job

13th month bonus

Variable performance bonus

Mentorship and training

Global environment

Job summary

Spruson & Ferguson (Asia) Pte. Ltd. in Singapore seeks a detail-oriented Legal Administrative Executive to support patent engineers and associates in a regional IP practice.

You will prepare official documents, docket deadlines, manage invoicing, and assist with prosecution workflows, including filing forms with patent offices. Fresh graduates welcomed with on‑the‑job training. The role offers a global environment, mentorship, and a structured career path with exposure to international

Qualifications

• 3 to 5 years of relevant administrative or legal secretarial experience would be advantageous.
• Experience in the Intellectual Property industry or patent prosecution would be a bonus.
• Able to work independently, under pressure and deal tactfully with diverse and regional stakeholders.
• Good time management and strong organizational skills with attention to detail.
• Proficiency with Microsoft Office applications and willingness to learn new technology.
• Fluent English communication, written and spoken.

Responsibilities

• Preparing official documents for review by Patent Engineers and Associates and submitting to patent offices and clients.
• Ensuring emails are checked and important matters docketed in the system.
• Monitoring and tracking deadlines for Patent Engineers and Associates.
• Assisting in monitoring dockets and Work In Progress Reports.
• Supporting prosecution workflow management and handling urgent work with imminent deadlines.
• Preparing patent forms for filing with patent offices.
• General secretarial/administrative duties including preparing invoices.

Skills

Microsoft Office

Time management

Attention to detail

Independent worker

English communication

Adaptability

Tools

Patent prosecution tools

Job description

About Your Role:

We are currently looking for a detail-oriented and dynamic Legal Administrative Executive to join our Spruson & Ferguson Singapore office in a stable organisation with both a regional and global presence. As our newest Legal Administrative Executive , your duties entail:

• Preparing official documents for the review of respective Patent Engineers and Associates, and subsequent submission to patent offices and clients.
• Ensuring emails are checked and important matters are docketed in the system.
• Monitoring and tracking of crucial deadlines of the respective Patent Engineers Associates that a patent administrator is supporting.
• Assisting the respective Patent Engineers and Associates in monitoring dockets as well as their Work In Progress Reports.
• Supporting the respective Patent Engineers and Associates in managing all aspects of the prosecution workflow and willing to put in extra time, if needed, for any urgent work with imminent deadlines.
• Preparing of patent forms for the respective Patent Engineers and Associates for subsequent filing with the patent office.
• General secretarial/administrative duties including preparing invoices.

What You Bring:

• 3 to 5 years of relevant administrative or legal secretarial experience would be advantageous. Candidates with less experience, including fresh graduates, are also welcome to apply, as on-the-job training will be provided.
• Experience in the Intellectual Property industry or patent prosecution would be a bonus.
• Able to work independently, under pressure and deal tactfully with diverse and regional stakeholders.
• Good time management and good organizational skills, whilst maintaining strong attention to detail.
• Proficiency with Microsoft Office applications, displays adaptability and willingness to learn new technology.
• Ability to communicate fluently in English, both written and spoken.

About Us:

Established in 1887, Spruson & Ferguson is one of the largest intellectual property (IP) service providers in the Asia-Pacific. As a leading Asia-Pacific IP firm, we have offices in Australia, China (Beijing and Hong Kong), Indonesia, Malaysia, Philippines, Singapore and Thailand as well as direct filing capabilities in Brunei, New Zealand and Papua New Guinea. Over the years Spruson & Ferguson has established itself as a regional IP hub, offering the highest standard of service to our clients throughout the Asia-Pacific region. Spruson & Ferguson companies are members of the IPH Limited group, which includes a range of professional services firms operating under a number of brands in a range of jurisdictions.

About Our Benefits:

• Global environment with exposure to international colleagues and culture.
• Comprehensive mentorship, training, and career development opportunities.
• A supportive, flexible, and inclusive work environment.
• Competitive annual remuneration and benefits package, including 13th month bonus and variable performance bonus.