Administrative Support (No Exp welcome)

SPRUSON & FERGUSON (ASIA) PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Benefits offered by this job

13th month bonus

Performance bonus

Mentorship and training

Career development opportunities

Inclusive work environment

Job summary

Spruson & Ferguson is seeking an Administrative Support to join our team in Singapore. You will conduct pre-examination checks of cited documents and ISR, prepare and file examination requests, and report exam filings to clients while ensuring timely billing.

You will also monitor the examination inbox, deadlines in the Practice Management System, and update the system after actions are completed. Candidates with no prior experience are welcome; training will be provided.

Qualifications

• Candidates with no prior experience are welcome; training will be provided.
• Preferably 2–5 years of relevant administrative experience.
• Experience in an IP firm dealing with patents and trademarks would be advantageous but not essential.
• Good time management and good organizational skills.
• Strong attention to detail and the ability to be flexible.

Responsibilities

• Conduct pre-examination checks of cited documents and ISR.
• Prepare and file examination requests, voluntary amendments, and PF45A (if any).
• Report exam filings to clients and issue bill.
• Manage payment of publication fees and report publication details, including Form 3 (India) and PF11B notifications.
• Update system once actions are completed.
• Monitor and manage the examination inbox and email communications to ensure timely handling of queries and updates.
• Monitor and check deadlines in Practice Management System on a daily basis.
• Perform other administrative duties as assigned.

Skills

Time management

Organizational skills

Attention to detail

Flexibility

Job description

Administrative Support Requirements

We are currently looking for an Administrative Support to join the Spruson & Ferguson team with the main focus of the role covering the following:

• Conduct pre-examination checks of cited documents and ISR.
• Prepare and file examination requests, voluntary amendments, and PF45A (if any).
• Report exam filings to clients and issue bill.
• Manage payment of publication fees and report publication details, including Form 3 (India) and PF11B notifications.
• Update system once actions are completed.
• Monitor and manage the examination inbox and email communications to ensure timely handling of queries and updates.
• Monitor and check deadlines in Practice Management System on a daily basis.
• Perform other administrative duties as assigned.

Qualifications, Skills and Experience

Candidates with no prior experience are also welcome to apply, as training will be provided. Preferably 2-5 years of relevant administrative experience.

Experience in an IP firm dealing with patents and trademarks would be advantageous but not essential.

Good time management and good organizational skills

Strong attention to detail and the ability to be flexible

About Spruson & Ferguson

Spruson & Ferguson is one of the leading intellectual property (IP) service firms operating in the Asia-Pacific region. We have more than 130 years of experience providing a variety of services in the protection, commercialization, enforcement and management of IP from our offices in Bangkok, Beijing, Brisbane, Hong Kong, Jakarta, Kuala Lumpur, Manila, Melbourne, Singapore and Sydney. Our multidisciplinary team of about 500 people, includes some of the most highly regarded IP professionals in the Asia-Pacific region. The team services a diverse client base of Fortune Global 500 companies, SMEs, public sector research organisations, foreign associates and local clients.

Spruson & Ferguson is a subsidiary of IPH Limited, the first IP services group to list on the ASX.

About Our Benefits

Competitive annual remuneration and benefits package inclusive of 13th month bonus and variable performance bonus.

Global environment with exposure to a wide range of trademark matters across international markets.

Comprehensive mentorship, training, and career development opportunities

A supportive, flexible, and inclusive work environment.

Kindly note that only shortlisted candidates will be notified.