Legal Admin Executive (Law Firm, KYC)

Recruit Expert Pte. Ltd.; Singapore; On-site; SGD 40,000 - 62,000; Full time

Job summary

Recruit Expert Pte. Ltd. in Singapore seeks a capable administrative professional to support the legal team with document preparation, correspondence, and meticulous file management.

The role involves handling client records, KYC checks, and timely filing while ensuring confidentiality. Strong communication, organisational skills, and proficiency in Microsoft Office are essential. The candidate will manage billing coordination, schedules, and daily operations in a fast-paced, professional

Qualifications

• Diploma or above in Business Administration or related field.
• At least 3 years of administrative experience in a law firm or professional services environment.
• Familiar with KYC procedures and client onboarding; proficient with Microsoft Office.

Responsibilities

• Provide administrative support to the legal team, including document preparation, correspondence, and file management.
• Maintain client records, process file opening/closing, conduct KYC checks, and ensure accurate documentation.
• Coordinate billing, monitor schedules and deadlines, and support daily administrative operations.
• Manage incoming calls, visitors, office supplies, and assist with document archiving and retrieval.

Skills

Attention to detail

Multitasking

Communication skills

Independent work

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

• Provide administrative and office support to the legal team, including document preparation, correspondence, and file management.
• Maintain client records, process file opening/closing, conduct KYC checks, and ensure accurate documentation.
• Coordinate billing, monitor schedules and key deadlines, and support the firm's daily administrative operations.
• Manage incoming calls, enquiries, visitors, office supplies, and assist with document archiving and retrieval.
• Handle data entry and ensure records are maintained accurately and confidentially.

Requirements:

• Diploma in Business Administration or a related discipline.
• At least 3 years of administrative experience in a law firm or professional services environment.
• Familiar with KYC procedures, client onboarding, and Microsoft Office applications.
• Organised, detail-oriented, and able to manage multiple tasks in a fast-paced environment.
• Good communication skills, proactive, and able to work independently as well as in a team.

Please note that only shortlisted candidates will be notified.

EA Licence: 19C9701

Registration: R1326740