Office Administrator

Knight Frank Services Company Limited; Singapore; On-site; SGD 35,000 - 52,000; Full time

Job summary

Knight Frank Singapore is seeking a proactive Office Administrator on a 1-year contract to support daily office operations, records management, budgeting assistance, and facilities upkeep, ensuring smooth workflows and professional service.

You will handle mail franking, invoice processing, asset tagging, vendor coordination, and reception coverage, working with a collaborative team to uphold Knight Frank's standards of integrity and client service.

Qualifications

• Knowledge of office management system and procedures.
• Strong administrative experience.
• Able to multi task and good time management.
• Proactive with attention to detail, high level of accuracy and problem solving.
• Good writing and verbal communication skills.
• Strong organizational, analytical and planning skills.
• Proficient in MS Office.
• Exercise discretion and sound judgment.
• Handle sensitive information confidentially.
• Exude corporate image at all times.

Responsibilities

• General administrative duties.
• Franking and recording of mails, records management, E-filing, supervision of contractors.
• Prepare and reconcile monthly expense reports.
• Inventory management.
• Contract administration.
• Assist with budget planning.
• Annual check of office assets and tagging exercise.
• Prepare purchase orders; liaise with suppliers and internal users; follow up on invoices and payments.
• Maintenance of equipment and office facilities.
• Cover reception duty as required.
• Take the lead on office administrative matters.
• Assist with office decoration.

Skills

Office management

Administrative experience

Multi-tasking

Communication skills

Organizational planning

Discretion

Corporate image

Tools

MS Office

Job description

Who are we

Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.

At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients' unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors - both emerging and established - we are dedicated to meeting and exceeding their property goals.

A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated.

In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here .

About The Role

What You Will Be Doing

• General administrative duties
• Franking and recording of mails, records management, E-filing, supervision of contractors
• Prepare and reconcile monthly expense report
• Inventory management
• Contract administration
• Assist with budget planning
• Annual check of office assets and tagging exercise
• Prepare purchase order, work closely with suppliers and internal users, follow up on invoices, process payments
• Maintenance of equipment and office facilities
• Cover reception duty as and when required
• Take the lead on office administrative matters
• Assist with office decoration

We're Looking For Someone Who's

• Knowledge of office management system and procedures
• Strong administrative experience
• Able to multi task and good time management
• Proactive, attention to details, high level of accuracy and problem-solving skill
• Good writing and verbal communication skill
• Strong organizational, analytical and planning skill
• Proficient in MS office
• Able to exercise discretion and sound judgment
• Handle sensitive information in a confidential manner
• Exude corporate image at all times

This is a 1-year contract role with the potential to become permanent based on performance.

Why Knight Frank?

Lots of opportunities for growth and career development. A supportive, collaborative team that values what you bring to the table. Continuous learning and development to help you advance. If you're ready to make an impact and grow your career in property management, we'd love to hear from you!

Competitive salary