Junior Project Coordinator

XCELLINK PTE. LTD.; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

XCELLINK PTE. LTD. in Singapore seeks a Project Coordinator to support the project team through UAT, master data prep, documentation and training coordination. You will work with project managers, business users and technical teams to ensure deliverables are completed on time.

The role requires Diploma or Degree in IT/Engineering/Business Admin and 1–3 years in related roles; proficiency in MS Excel, Word and PowerPoint; strong attention to detail and good stakeholder communication.

Qualifications

• Diploma or Degree in Information Technology, Engineering, Business Administration or related disciplines.
• 1 to 3 years of experience in project coordination, project administration, business support or similar roles.
• Proficient in Microsoft Excel, Word and PowerPoint.
• Strong attention to detail and documentation skills.
• Ability to manage multiple tasks and follow established procedures.
• Good communication and stakeholder coordination skills.
• Experience supporting UAT, data preparation or system implementation projects will be advantageous.
• Experience with enterprise asset management systems such as IBM Maximo will be an advantage

Responsibilities

• Support the project team in project execution, user acceptance testing (UAT), documentation, master data preparation, training coordination and project administration activities.
• Prepare UAT test scripts, test data and test packs and coordinate schedules with users and project team members.
• Prepare and maintain master data templates; consolidate and validate data; perform data quality checks.
• Prepare and update user guides, SOPs, work instructions and training materials; coordinate training sessions.
• Maintain action, risk, issue and decision logs; prepare meeting minutes and status reports; escalate issues as needed.

Skills

Attention to detail

Documentation

Stakeholder coordination

Multitasking

Education

Diploma or Degree in IT/Engineering/Business Admin

Tools

Microsoft Excel

Microsoft Word

PowerPoint

IBM Maximo

Job description

Support the project team in project execution, user acceptance testing (UAT), documentation, master data preparation, training coordination and project administration activities. The successful candidate will work closely with project managers, business users and technical teams to ensure project deliverables are completed accurately and on time.

Key Responsibilities

• User Acceptance Testing (UAT)
  • Prepare UAT test scripts, test data and test packs.
  • Coordinate UAT schedules with users and project team members.
  • Support users during testing and record test results, defects and observations.
  • Perform basic retesting and update testing status.
  • Maintain testing records and evidence documentation.
• Master Data & System Support
  • Prepare and maintain master data templates.
  • Consolidate and validate data from various source documents.
  • Perform data quality checks and identify inconsistencies.
  • Support data preparation activities for system testing and deployment.
  • Maintain data preparation and exception logs.
• Documentation & Training Support
  • Prepare and update user guides, SOPs, work instructions and training materials.
  • Maintain document repositories and version control.
  • Coordinate training sessions and participant schedules.
  • Support trainers and users during training activities.
  • Track user feedback and training completion records.
• Project Coordination
  • Maintain action, risk, issue and decision logs.
  • Prepare meeting minutes and follow up on action items.
  • Update project trackers and status reports.
  • Coordinate with stakeholders to gather project information and updates.
  • Escalate project issues requiring management attention.

Requirements

• Diploma or Degree in Information Technology, Engineering, Business Administration or related disciplines.
• 1 to 3 years of experience in project coordination, project administration, business support or similar roles.
• Proficient in Microsoft Excel, Word and PowerPoint.
• Strong attention to detail and documentation skills.
• Ability to manage multiple tasks and follow established procedures.
• Good communication and stakeholder coordination skills.
• Experience supporting UAT, data preparation or system implementation projects will be advantageous.
• Experience with enterprise asset management systems such as IBM Maximo will be an advantage