Junior HR & Administrative Officer

GI HR SERVICES PTE. LTD.; Singapore; Hybrid; SGD 18,000 - 29,000; Part time

Job summary

Gi Group in Singapore is hiring a Junior HR & Administrative Officer (3 days/week) to support the local team. You will handle HR operations, payroll processing, and admin tasks to ensure smooth daily activities while scaling the business.

Fresh graduates and retirees seeking flexible part-time work are welcome. You will manage onboarding/offboarding, government filings and leave claims, with emphasis on CPF/MOM compliance and timely payroll processing.

Qualifications

• Diploma or degree in HR/BA with 1–2 years of HR, payroll and admin operations experience.
• Solid understanding of Singapore Employment Act, CPF rules and MOM work pass processes.

Responsibilities

• Coordinate onboarding and offboarding procedures and maintain confidential personnel records.
• Execute pro-rated monthly payroll for local employees with itemized payslips per MOM standards.
• Handle government submissions and compliance, CPF contributions and MOM work pass apps/renewals.
• Oversee day-to-day office operations, vendor management and ad-hoc admin tasks.

Skills

HR operations

Payroll processing

Administrative support

Onboarding & offboarding

CPF & MOM compliance

Vendor management

Education

Diploma or Degree in HR or Business Administration

Tools

Talenox

Swingvy

MOM/Cpf portals

Job description

Join the first Italian HR group as we build our local footprint from the ground up.

Backed by our Milan headquarters and operating alongside our sister entity Intoo (specializing in career transition and HR consulting), Gi Group is expanding its operations and building out its core corporate capabilities.

We are seeking a detail-oriented, adaptable Junior HR & Administrative Officer (3 Days/Week) to support our local team. In this foundational role, you will handle key HR operations, statutory government compliance, payroll processing, and administrative functions to ensure smooth daily operations as we scale. Fresh graduates and retirees looking for a flexible part-time arrangement are welcome to apply!

Key Responsibilities

• HR & Operational Support: Coordinate onboarding and offboarding procedures, maintain confidential personnel records, prepare employment documents, and assist with candidate scheduling.
• Payroll & Expense Processing: Execute pro-rated monthly payroll for local employees, issue itemized payslips in compliance with MOM standards, and manage leave and expense claims.
• Government Submissions & Compliance: Manage monthly CPF contributions, statutory tax filings (IR8A/IR21), statutory benefit claims (Maternity, Paternity, Childcare Leave, NS Makeup Pay), and MOM work pass applications or renewals.
• General Office Administration: Oversee day-to-day office operations, vendor management, inventory of supplies, incoming mail/courier coordination, and ad-hoc administrative requests.

Requirements

• Experience & Qualifications: Diploma or Degree in Human Resources or Business Administration with 1–2 years of hands-on experience in basic HR, payroll, and admin operations.
• Regulatory Knowledge: Solid understanding of Singapore Employment Act standards, CPF rules, and MOM work pass processes. Technical Skills: Familiarity with HR/payroll systems (e.g., Talenox, Swingvy) and government portals (MOM, CPF, NS portal)