IT Project Coordination Specialist

THAKRAL ONE PTE LTD; Singapore; On-site; SGD 58,000 - 76,000; Full time

Job summary

THAKRAL ONE PTE LTD is seeking a Project Coordinator to support the IT Project Manager in day-to-day coordination and administration of project activities in Singapore.

You will maintain project controls, coordinate stakeholders, track delivery commitments, and support governance and reporting. Proficiency in MS Office and SharePoint is preferred, with strong organizational and communication skills to keep documentation accurate and current.

Qualifications

• 1–3 years of experience in project coordination, PMO administration, or project administration.
• Experience supporting IT projects and coordinating across vendors or multiple internal stakeholders (preferred).
• Experience maintaining project schedules, RAID logs, action trackers, governance records, and project repositories.
• Diploma or bachelor’s degree in Business Administration, Information Systems, Project Management, or related field (preferred).

Responsibilities

• Schedule project meetings, coordinate invitations, agendas, and required materials.
• Prepare meeting minutes, capture decisions and actions, and follow up with owners.
• Prepare and consolidate regular project status reports and management updates.
• Maintain project documentation, registers, repositories, filing structures, and version control.
• Maintain payment schedules and key payment milestones for tracking and reporting purposes.
• Maintain the RAID register, track owners, mitigation actions, dates and status.
• Maintain project schedule and milestone tracker, follow up on overdue or at-risk activities.
• Track required reviews, approvals, and sign-offs, and retain supporting evidence.
• Ensure governance compliance and reporting timelines are met.
• Coordinate follow-ups with vendors and internal stakeholders; manage training logistics and attendance.

Skills

Highly organised

Detail-oriented

Clear communicator

Education

Diploma or bachelor’s degree in Business Administration, Information Systems, Project Management, or related field

Tools

Microsoft Excel

PowerPoint

Word

Outlook

Teams

SharePoint

Job description

THAKRAL ONE PTE LTD is seeking a Project Coordinator to support the IT Project Manager in day-to-day coordination and administration of project activities in Singapore.

You will maintain project controls, coordinate stakeholders, track delivery commitments, and support governance and reporting. Proficiency in MS Office and SharePoint is preferred, with strong organizational and communication skills to keep documentation accurate and current.