ISO Documentation & Records Coordinator

ALLNAMICS (INTERNATIONAL) PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Allnamics International Pte Ltd in Singapore is seeking an organized administrator to manage company documents and records to support ISO compliance, ensuring accurate filing, version control, and controlled distribution while providing essential administrative support for daily office operations.

You will maintain document registers, ensure up-to-date revision histories, assist in audits, and help implement the ISO documentation system to uphold quality management across the organization.

Qualifications

• Prior experience in document control or administrative work is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook) to manage documents and communications.
• Good organisational and filing skills with strong attention to detail.
• Able to maintain confidentiality and work independently to meet deadlines.

Responsibilities

• Maintain and control company documents following control procedures.
• Organize, file, and maintain electronic and hardcopy records for retrieval and audit readiness.
• Ensure documents are numbered, version-controlled, and updated.
• Distribute and retrieve controlled documents between departments to maintain workflow.
• Archive obsolete documents and maintain revision records.
• Prepare, scan, copy, print, and compile documents as required.
• Follow up with departments to collect completed forms and records.
• Maintain document registers and verify records are complete for management review.
• Assist in preparing documentation for management reviews and audits.
• Support ISO documentation system implementation and maintenance.
• Perform data entry and maintain accurate records for data integrity.
• Assist with general administrative duties to support daily office operations.

Skills

Attention to detail

Organizational skills

Independent worker

Confidentiality

Tools

Microsoft Office

Job description

Allnamics International Pte Ltd in Singapore is seeking an organized administrator to manage company documents and records to support ISO compliance, ensuring accurate filing, version control, and controlled distribution while providing essential administrative support for daily office operations.

You will maintain document registers, ensure up-to-date revision histories, assist in audits, and help implement the ISO documentation system to uphold quality management across the organization.