KY11 - Document Controller [Kallang | Mon-Fri | ISO 9001]

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

Responsibilities include lifecycle documentation control, vendor deliverables, and archiving, with confidentiality and PQP alignment. 3+ years of experience and familiarity with ISO 9001 are preferred.

Qualifications

• At least 3 years of relevant working experience in document management and control.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred

Responsibilities

• Handle incoming and outgoing documents and drawings with proper tracking, duplication and distribution.
• Create, run and distribute periodic reports and ensure timely document review and documentation.
• Control all aspects of documentation throughout the project life cycle including catalogue, post, distribute, track and archive hard and soft copy.
• Support Change Control and Document Control processes for the project.
• Track all document correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from project members.
• Coordinate receipts, maintenance and distribution of project quality, regulatory and statutory documents.
• Expedite vendor documentation deliverables and issue status reports as required.
• Organize and file technical documents and correspondence with internal and external customers.
• Maintain confidentiality on sensitive information.
• Maintain lists of documents to ensure documentation aligns with PQP.
• Contribute to compilation of final project dossiers and archiving.
• Produce exception reports on late documentation for management review
• Coordinate drawings/documents flow between site and main office in Singapore

Skills

Document management

MS Office

Spreadsheets

File management systems

Confidentiality

Tools

Project Information Management System

Job description

Document Controller

Location: Kallang Avenue
Salary: $3000 to $4500
Working days: Mon to Fri 8/8.30am to 5/5.30pm

Job Requirements

• At least 3 years of relevant working experience in document management and control.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred

Job scopes

• To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures.
• Creates, runs and distributes standard and customized periodic reports, timely document review, approval and documentation in an effective and efficient manner.
• To control all aspects of documentation throughout the project’s life cycle such as catalogue, post, distribute, track and compile hard and soft copy.
• Provide support for the Change Control and Document Control processes for the project.
• Track all documents correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any project member.
• Coordinates receipts, maintenance and distribution of documents related to project quality, regulatory, classification, statutory certificates and documentation handling.
• Helps to expedite vendor documentation deliverables. Issues vendor document status reports per project requirements.
• Organizing and filing of technical documents and correspondence with internal and external customers for all documents transmitted
• Maintain confidentiality on sensitive information
• Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Produce exception reports on late documentation for management review
• Co-ordinating drawings/documents flow between site and main office in Singapore