Inventory Specialist

ELEMENT14 PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

ELEMENT14 PTE. LTD. in Singapore is seeking an Inventory Control Specialist to maintain inventory accuracy through cycle counts, discrepancy investigations, and adjustments, collaborating with warehouse teams to ensure accurate stock records and efficient operations.

The role emphasizes managing variances in WMS and ERP, supporting audits, and driving continuous improvements in stock control processes. Strong Excel skills and attention to detail are essential.

Qualifications

• Minimum 1-3 years of experience in inventory control, cycle counting, or warehouse operations.
• Proficient in Microsoft Excel and inventory reporting.
• Experience using WMS and ERP systems.
• Ability to read, write and communicate simply in English.

Responsibilities

• Plan, coordinate, and execute daily, weekly, and monthly cycle count activities.
• Perform physical stock verification and reconcile records in WMS & ERP.
• Investigate variances and discrepancies identified during counts.
• Prepare and maintain documentation for inventory adjustments.
• Monitor inventory accuracy and support audits and stock takes.
• Generate reports on cycle counts, variances, and adjustments.

Skills

Analytical skills

Attention to detail

Ability to work independently

Cross-functional collaboration

Excel proficiency

Inventory control

Cycle counting

Education

N-Level/O-Level education

Tools

WMS

ERP systems

Excel

Job description

Job Summary

The Inventory Control Specialist is responsible for maintaining inventory accuracy through the execution of cycle counts, investigation of inventory discrepancies, and processing of inventory adjustments. The role works closely with warehouse operations teams to ensure inventory records are accurate, compliant with company policies, and support operational efficiency.

Key Responsibilities

Cycle Count Management

• Plan, coordinate, and execute daily, weekly, and monthly cycle count activities in accordance with the approved inventory counting schedule.
• Perform physical stock verification and reconcile inventory records within the Warehouse Management System (WMS) and ERP systems.
• Conduct recounts and validation checks when discrepancies are identified.
• Ensure all cycle count activities are completed accurately and within established timelines.
• Maintain inventory accuracy across all warehouse storage locations.

Inventory Adjustment Control

• Review, verify, and investigate inventory variances identified during cycle counts, stock movements, and operational activities.
• Prepare and maintain supporting documentation for inventory adjustments.
• Process authorized inventory adjustments in the WMS and ERP systems in accordance with company procedures and approval requirements.
• Monitor inventory adjustment transactions and identify unusual trends or recurring issues.
• Ensure all inventory adjustments are properly documented and available for audit review.

Inventory Discrepancy Investigation

• Analyze inventory discrepancies and determine root causes related to receiving, put‑away, picking, packing, shipping, or system transactions.
• Collaborate with warehouse operations personnel to resolve inventory issues in a timely manner.
• Recommend corrective and preventive actions to minimize future inventory variances.
• Follow up on corrective action plans to ensure effective implementation.

Inventory Accuracy & Compliance

• Monitor and report inventory accuracy performance against established KPIs.
• Ensure compliance with inventory control policies, procedures, and work instructions.
• Support internal, external, and customer audits related to inventory management.
• Participate in annual stock takes and other periodic inventory verification activities.
• Maintain accurate inventory records and documentation in compliance with company requirements.

Reporting & Analysis

• Generate and distribute cycle count, inventory variance, and inventory adjustment reports.
• Analyze inventory trends and provide recommendations for process improvements.
• Escalate significant inventory discrepancies and potential risks to management.
• Maintain records and reports required for operational and audit purposes.

Continuous Improvement

• Identify opportunities to improve inventory control processes and inventory accuracy.
• Support warehouse process improvement initiatives and operational excellence programs.
• Assist in developing and implementing best practices for inventory management.
• Provide guidance and training to warehouse personnel on inventory control procedures when required.

Key Performance Indicators (KPIs)

• Inventory Accuracy Rate
• Cycle Count Completion Rate
• Inventory Variance Resolution Time
• Inventory Adjustment Accuracy
• Audit Compliance Score
• Reduction in Inventory Discrepancies
• Timely Completion of Stock Take Activities

Requirements

• N-Level or O-Level education preferred
• Ability to read, write, and speak simple English to communicate effectively in the workplace
• Minimum 1-3 years of experience in inventory control, cycle counting, or warehouse operations.
• Experience using WMS and ERP systems.
• Strong analytical and problem-solving skills.
• High level of accuracy and attention to detail.
• Proficient in Microsoft Excel and inventory reporting.
• Ability to work independently and collaborate effectively with cross-functional teams.