Inventory Analyst (1 year Contract)

ONTO INNOVATION SOUTHEAST ASIA PTE. LIMITED; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

ONTO INNOVATION SOUTHEAST ASIA PTE. LIMITED is seeking an experienced Freight Operations professional to coordinate end-to-end shipments across air, ocean, truckload, LTL, parcel, and intermodal modes for technology hardware.

You will manage 3PLs and carriers, monitor transit times, prepare and validate export documents, and communicate schedules to internal stakeholders, while leading initiatives to reduce freight spend and improve data accuracy.

Qualifications

• 3+ years of experience in freight coordination, shipping, 3PL management or logistics operations.
• Knowledge of domestic and international shipping, Incoterms, and basic customs processes.
• Experience with ERP systems such as SAP, Oracle, or similar logistics platforms.

Responsibilities

• Coordinate end-to-end freight movements across air, ocean, truckload, LTL, parcel, and intermodal shipments.
• Filing International Export information through ACE or other applicable customs entity.
• Ensure timely pickup, transit, and delivery by monitoring shipment statuses and troubleshooting exceptions.

Skills

Communication skills

Problem-solving

Attention to detail

Education

High School/College degree in Supply Chain

Tools

SAP

Oracle

Job description

Job Summary & Responsibilities

Freight Operations & Execution

• Coordinate end-to-end freight movements across air, ocean, truckload, LTL, parcel, and intermodal shipments.
• Filing International Export information through ACE or other applicable customs entity
• Ensure timely pickup, transit, and delivery by monitoring shipment statuses and troubleshooting exceptions such as delays, damages, and capacity constraints.
• Prepare and validate shipping documents including commercial invoices, packing lists, and export paperwork.
• Communicate shipment schedules and updates to internal stakeholders.
• Serve as the day-to-day contact for freight forwarders, carriers, 3PLs, and customs brokers.
• Manage expedites and tracking information of key shipments as needed

3PL service depot coordination

• Visit 3PL regularly to review all aging parts at 3PL – inbound, outbound, FSE pick up, defective returns, etc.
• Identify root cause of aging – IT issue, 3PL training, pending FSE action, etc.
• Publish the list to local management

Cost & Spend Support

• Help monitor freight spend, identify discrepancies, and support cost-saving opportunities such as consolidation and mode optimization.
• Maintain accurate shipping cost records and support freight invoice auditing.

Compliance & Risk Management

• Ensure shipments comply with international trade regulations, customs documentation requirements, and Incoterms.
• Support preparation of documentation for audits, customs entries, and compliance checks.
• Assist with escalation management during supply disruptions.

Systems, Data & Reporting

• Use, ERP, and shipment visibility platforms to execute bookings, track shipments, and maintain accurate shipment data.
• Generate operational reports including transit time, on-time performance, and freight spend summaries.

Cross-Functional Collaboration

• Work closely with Planning, Procurement, Manufacturing, Customer Service, and Warehouse teams to support shipping priorities and resolve logistics issues.
• Support new product launches, inventory movements, and project-based shipments as needed.

Continuous Improvement

• Participate in initiatives to streamline freight processes, improve data accuracy, and enhance service levels. Identify recurring issues and recommend corrective actions.

Qualifications

Required

• High School or College degree in Supply Chain, Logistics, Business, or equivalent work experience.
• 3+ years of experience in freight coordination, shipping, 3PL management or logistics operations.
• Knowledge of domestic and international shipping, Incoterms, and basic customs processes.
• Experience with ERP systems such as SAP, Oracle, or similar logistics platforms.
• Strong attention to detail, communication skills, and problem-solving ability.
• Computer experience- ERP system experience, Microsoft Outlook, Excel

Preferred

• Experience working with global supply chains or technology hardware shipments.

Key Competencies

• Shipment coordination and execution accuracy
• Vendor and carrier communication
• Data-driven operational support
• Issue resolution and escalation handling
• Cross-functional teamwork

Travel

• Minimal travel for warehouse visits, carrier meetings, or internal team collaboration.