Hybrid Executive Assistant for Asset Management Leaders

HUDSON RPO (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Wellbeing leave

Parental leave

Volunteer leave

Hybrid work option

Learning & development support

Equipment for work from home

Job summary

Macquarie is hiring an Executive Assistant in Singapore to support the Asset Management teams. You will manage complex calendars, coordinate meetings, and handle travel, expenses and related logistics with a high level of discretion.

You will work closely with executives and cross-border teams, streamlining communications and supporting corporate activities such as Townhalls and learning sessions. A proactive, detail‑oriented approach is essential.

Qualifications

• 3+ years of executive assistant support in professional services, finance or banking exposure is a plus.
• Proven track record delivering seamless EA support in fast-paced environments.
• Proactive approach with high discretion, confidentiality and professionalism.
• Strong organisational, planning and multi-tasking capabilities.
• Excellent interpersonal and communication skills.

Responsibilities

• Manage inbox and calendar, arrange internal/external meetings, and oversee agendas and presentations.
• Coordinate domestic and international travel, visas, accommodations, car transport and expense claims.
• Oversee stationery stock, place orders and liaise with suppliers on POs and invoices.
• Coordinate with external partners and offices across time zones for meetings.
• Support logistics for Townhalls, Lunch and Learn, Firechats and other activities.

Skills

EA experience

Fast-paced support

Discretion & professionalism

Organisational skills

Interpersonal communication

Job description

Macquarie is hiring an Executive Assistant in Singapore to support the Asset Management teams. You will manage complex calendars, coordinate meetings, and handle travel, expenses and related logistics with a high level of discretion.

You will work closely with executives and cross-border teams, streamlining communications and supporting corporate activities such as Townhalls and learning sessions. A proactive, detail‑oriented approach is essential.