Executive Assistant to Global Asset Management

Macquarie Group; Singapore; Hybrid; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Wellbeing leave day

Parental leave

Volunteer leave

Hybrid working

Job summary

Macquarie is seeking an Executive Assistant in Singapore to support the Asset Management teams. You will manage executives' calendars, coordinate meetings (virtual and in-person) with detailed agendas and presentations, and handle travel arrangements across countries.

Expect a fast-paced, collaborative environment where discretion and meticulous organisation are essential. You will also process expense claims, oversee stationery, and liaise with partners and clients across time zones.

Qualifications

• 3+ years’ experience providing executive assistant support in professional services
• Experience supporting executives and teams in fast-paced environments
• Ability to maintain discretion, confidentiality and high attention to detail
• Strong organisational and multi-tasking capabilities

Responsibilities

• Manage extensive inbox and calendar for executives
• Arrange internal and external meetings (in-person or virtual) with agenda and materials
• Coordinate domestic and international travel (flights, accommodation, visas)
• Process expense claims and supervise stationery stock and supplier orders
• Coordinate events and townhalls across time zones

Skills

Executive support

Calendar management

Communication skills

Discretion & confidentiality

Proactive collaboration

multitasking

Job description

Macquarie is seeking an Executive Assistant in Singapore to support the Asset Management teams. You will manage executives' calendars, coordinate meetings (virtual and in-person) with detailed agendas and presentations, and handle travel arrangements across countries.

Expect a fast-paced, collaborative environment where discretion and meticulous organisation are essential. You will also process expense claims, oversee stationery, and liaise with partners and clients across time zones.