Executive Assistant - Macquarie Asset Management

HUDSON RPO (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Wellbeing leave

Parental leave

Volunteer leave

Hybrid work option

Learning & development support

Equipment for work from home

Job summary

Macquarie is hiring an Executive Assistant in Singapore to support the Asset Management teams. You will manage complex calendars, coordinate meetings, and handle travel, expenses and related logistics with a high level of discretion.

You will work closely with executives and cross-border teams, streamlining communications and supporting corporate activities such as Townhalls and learning sessions. A proactive, detail‑oriented approach is essential.

Qualifications

• 3+ years of executive assistant support in professional services, finance or banking exposure is a plus.
• Proven track record delivering seamless EA support in fast-paced environments.
• Proactive approach with high discretion, confidentiality and professionalism.
• Strong organisational, planning and multi-tasking capabilities.
• Excellent interpersonal and communication skills.

Responsibilities

• Manage inbox and calendar, arrange internal/external meetings, and oversee agendas and presentations.
• Coordinate domestic and international travel, visas, accommodations, car transport and expense claims.
• Oversee stationery stock, place orders and liaise with suppliers on POs and invoices.
• Coordinate with external partners and offices across time zones for meetings.
• Support logistics for Townhalls, Lunch and Learn, Firechats and other activities.

Skills

EA experience

Fast-paced support

Discretion & professionalism

Organisational skills

Interpersonal communication

Job description

Join our Singapore office as an Executive Assistant supporting the high-performing Asset Management business across various teams.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

Working in a fast-paced and close-knit team environment, you will support executives and team members with extensive inbox and calendar management, as well as arrange internal and external in-person or virtual meetings, including managing the waiting room, participants, agenda and presentations when required.

In addition to managing domestic and international travel arrangements, including flights, accommodation, car transport and visas, you will also process expense claim submissions and ensure submission deadlines are met. You will help oversee the stationery stock and place orders when supplies run low, working closely with suppliers to ensure purchase orders and invoices are submitted correctly.

You will regularly interact with external parties (such as partners, clients) and their assistants, to coordinate meetings with international offices across different time zones. You will also have the opportunity to support the logistical coordination and execution of a variety of corporate activities, both virtual and in-person, including Townhalls, Lunch and Learn sessions and Firechats etc.

What you offer

• 3+ years’ experience providing executive assistant support within the professional services industry, with finance or banking industry experience an advantage
• Proven track record in providing seamless executive and team support in a fast-paced environment, with a nimble personality to work with fluctuating volumes and different teams
• Ability to adopt a proactive approach and fully understand the nature of the business and priorities within the team while maintaining a high level of discretion, confidentiality, professionalism, and exceptional attention to detail
• Strong organisational, planning, and multi-tasking skills with the ability to effectively manage conflicting priorities
• A natural collaborator with excellent interpersonal and communication skills.

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day and 5 additional paid Flexi-Leave days per year
• 20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• 2 days of paid volunteer leave per annum and donation matching
• Option to purchase additional annual leave
• Benefits and initiatives to support your physical, psychological and financial wellbeing including, comprehensive medical and life insurance cover and additional flexible wellbeing credits
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Macquarie Asset Management

Macquarie Asset Management is a leading global asset manager, trusted by institutions, individuals and communities to responsibly manage $A720 billion in assets. MAM provides clients with a diverse range of investment solutions that seek to deliver superior risk-adjusted returns.

All figures as at 30 September 2025, excluding assets acquired by Nomura on 1 December 2025.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.