human resources assistant

RecruitFirst Pte Ltd; Singapore; On-site; SGD 33,480 - 66,960; Full time

Job summary

A leading recruitment firm in Singapore seeks an HR Assistant to support daily HR operations and administrative tasks. The role involves ensuring document accuracy for new hires, preparing HR documents, and handling onboarding processes. Ideal candidates will have strong organizational skills, experience with HR systems, and a commitment to maintaining confidentiality. This position offers a dynamic work environment with opportunities for growth.

Qualifications

• Proven experience as an HR assistant, staff assistant, or in a related administrative position.
• Hands-on experience with HRIS or HRMS.
• Ability to maintain confidentiality.

Responsibilities

• Assist with day-to-day HR operations and duties.
• Provide administrative support to the HR department.
• Prepare HR documents like employment contracts.
• Ensure all documents are in order for new hires.
• Support onboarding administrative tasks.
• Perform pre-employment screening for new hires.

Skills

Excellent organization

Verbal and written communication

Flexibility and willingness to learn

Attention to detail

Experience with HRIS or HRMS

Confidentiality

HR assistant experience

Job description

What requirements you'll need to be eligible

• Excellent organizer and communication both written and verbal
• The flexibility and willingness to learn and take up additional tasks
• The ability to work accurately, with attention to details
• Able to maintain a high level of confidentiality with passion to learn in a dynamic and fast pace environment
• Hands on experience with an HRIS or HRMS
• Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position

What you'll be doing on the job

• Assist with day to day operations of the HR functions and duties
• Providing clerical and administrative support to Human Resources department
• Prepare HR documents i.e employment contracts and work pass application (new & existing)
• Ensure documents are all in order for new hire and upload into HRIS.
• Enrolment of medical and insurance
• Perform on-boarding administrative tasks for employees .Assist in all notification for onboarding, conversion, transfer cases .
• Perform Pre-Employment screening (SCCB & Factiva) for all new and monthly screening for existing incumbents.
• Supporting internal and external inquiries and requests.
• Keep track of staff referral incentive payout and process payment accordingly
• Process work pass application for employees and dependent pass application (if any) .
• Liaise with external partners to ensure the Temp/Agency invoices are billed correctly
• Support on Purchase Requisition (PR) and Goods Receive Notes (GRN) for all services rendered from vendor and any other Ad‐hoc duties.

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