HR & Admin Assistant

ASIA EDGE PTE. LTD.; Singapore; On-site; SGD 22,320 - 27,900; Part time

Job summary

ASIA EDGE PTE. LTD. seeks a Temporary HR & Admin Assistant to support a wide range of HR and administrative duties across Singapore, Malaysia, Indonesia and the Philippines. The role focuses on recruitment coordination, onboarding, documentation and staff engagement within a six-month timeframe.

The position involves managing attendance, insurance administration, and HR policy updates while collaborating with Directors and team leaders to ensure smooth operations and timely HR processes.

Responsibilities

• Assist in end-to-end recruitment for local and international hires, including job postings and candidate screening.
• Coordinate and manage onboarding, orientation and pre-employment documentation.
• Administer confirmations, probation reviews and annual performance appraisals.
• Coordinate monthly sales coaching sessions with Sales Manager and external consultant.
• Manage employee insurance and benefits across Singapore, Malaysia, Indonesia and the Philippines.
• Plan and facilitate employee engagement activities and monthly sessions.
• Maintain accurate records, leave and attendance via HR systems and portals.
• Consolidate daily attendance reports and highlight discrepancies for follow-up.
• Prepare employment documents including contracts, letters and other HR communications.
• Ensure HR policies and handbooks are up-to-date and compliant.
• Liaise with Directors, Team Leaders and staff on HR matters and support ad-hoc projects.

Job description

HR & Admin Assistant

Temporary Staff for 6 months:

Start Date : Mid-September 2026 to End March 2027 (Can be extendable depending on agreement)

Salary Range : SGD 2,000 - SGD 2,500

Temporary Staff (6 months)

• Assist in the end-to-end recruitment process for local and international hires, including job postings, candidate sourcing, interview coordination, calendar management via Microsoft Outlook, and conducting initial screening interviews where required.




• Coordinate and manage employee onboarding, orientation, and pre-employment documentation to ensure a smooth onboarding experience for new hires.




• Administer employee confirmation, probation review, and annual performance appraisal processes, ensuring timely completion and proper documentation.




• Coordinate monthly sales coaching sessions and work closely with the Sales Manager and external consultant to ensure effective scheduling and follow-up.




• Manage employee insurance and benefits administration across Singapore, Malaysia, Indonesia, and the Philippines, including policy renewals, enrolments, and Indonesian staff insurance arrangements.




• Plan, coordinate, and facilitate employee engagement activities and initiatives, including monthly engagement sessions in the absence of the Human Resource Executive.




• Maintain accurate employee records, leave administration, attendance records, and employee information through relevant HR systems and portals.




• Consolidate and monitor daily attendance reports and highlight any discrepancies or issues for follow-up.




• Assist in the preparation of employment-related documents, including employment contracts, confirmation letters, promotion letters, warning letters, and other HR correspondence.




• Ensure employee handbooks, HR policies, SOPs, and internal guidelines are reviewed and updated regularly to remain relevant and compliant.




• Liaise closely with Directors, Team Leaders, and employees on HR matters and provide prompt support for ad-hoc requests and projects.




• Perform any other duties and responsibilities as assigned by Directors or Team Leaders from time to time.