HSQE Coordinator

TALENT-MERGE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

TALENT-MERGE PTE. LTD. is seeking an HSQE professional to oversee health, safety, quality and environmental procedures across the fleet, ensuring compliance with maritime regulations and our company standards.

You will manage HSQE documentation, audits, incidents and regulatory updates, coordinate with vessel personnel, class societies and flag administrations, and promote continuous improvement in safety and cybersecurity.

Qualifications

• Minimum 4–5 years of relevant experience for GCE O-Level holders
• Minimum 2 years of relevant experience for Maritime/Engineering Diploma holders
• Knowledge of ISM, ISPS, MLC, PSC, flag-state requirements and ship management documentation
• Familiar with ISO 9001, ISO 18001 and ISO 45001 standards

Responsibilities

• Oversee HSQE procedures to ensure regulatory compliance.
• Organise and update HSQE docs, databases and tracking systems.
• Review vessel compliance records and inspections.
• Facilitate audits (ISM, ISPS, MLC, ISO, TMSA) and follow-up actions.
• Track audits, certifications and corrective actions.
• Document incidents and assist investigations and emergency drills.
• Circulate safety advisories and regulatory updates to the fleet.
• Prepare HSQE performance reports and KPI summaries.
• Collaborate with vessel personnel, class societies and flag administrations.
• Arrange HSQE records for newly managed vessels and drive safety improvements.

Skills

Strong organisational skills

Interpersonal skills

Independent and collaborative work

Education

GCE O-Level

Maritime/Engineering Diploma

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Job Responsibilities

• Oversee the implementation and administration of Health, Safety, Quality and Environmental (HSQE) procedures to ensure compliance with maritime regulations and company standards.
• Organise and update HSQE documentation, databases and tracking systems, ensuring accurate recordkeeping and timely resolution of outstanding matters.
• Review vessel compliance records, including work/rest hours, medical documentation, drug and alcohol testing, and port- and flag-state inspection findings.
• Facilitate internal and external audits, including ISM, ISPS, MLC, ISO and TMSA assessments, ensuring proper documentation and follow-up actions.
• Track vessel audits, inspections, certifications and corrective actions to ensure identified deficiencies are addressed within established timelines.
• Document incidents, accidents and non-conformities while assisting with investigations, corrective measures and ship-shore emergency preparedness exercises.
• Circulate safety advisories, fleet notifications, regulatory updates and lessons learned to promote continuous HSQE awareness across the fleet.
• Prepare HSQE performance reports, management review materials, key performance indicators (KPIs) and other operational compliance summaries.
• Collaborate with vessel personnel, technical superintendents, classification societies, flag administrations and external service providers on HSQE-related matters.
• Arrange HSQE documentation and regulatory records for newly managed vessels while contributing to continuous improvement initiatives in safety, environmental protection and cybersecurity.

Job Requirements

• Minimum 4–5 years of relevant experience for GCE O-Level holders, and minimum 2 years of relevant experience for Maritime/ Engineering Diploma holders
• Familiar with maritime regulatory frameworks, including ISM, ISPS, MLC, Port State Control (PSC), flag-state requirements and ship management documentation
• Good knowledge of ISO 9001, ISO 18001 and ISO 45001 standards
• Strong organisational skills, able to meet deadlines and work effectively in a fast-paced environment with strong proficiency in Microsoft Excel, Word and PowerPoint
• Good interpersonal skills, proactive and able to work both independently and collaboratively

Clarence Khoh
R1552376