HRIS Admin & Billing Coordinator

RECRUIT EXPRESS PTE LTD; Singapore; Hybrid; SGD 3,200 - 4,600; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking an Administrative Support specialist to assist the HRIS team with general enquiries, daily HRIS operations, and documentation management.

You will also coordinate invoices from multiple vendors, monitor status, and support billing processes for healthcare entities under the HRIS agreement, while ensuring timely communication with internal stakeholders.

Qualifications

• Diploma or higher requirement.
• Strong organisational skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage and respond to general enquiries received by the HRIS team, escalating issues where appropriate.
• Provide administrative support for day-to-day HRIS operations.
• Maintain and organise HRIS documentation, records, and correspondence.
• Coordinate receipt, verification, and processing of invoices from HRIS vendors (e.g. SAP, Synapxe, IBM, and other appointed vendors).
• Track invoice status and follow up with vendors and internal stakeholders to ensure timely processing and payment.
• Support purchase requisitions, goods receipt confirmation, and payment-related administrative processes where required.
• Coordinate the billing process for healthcare entities under the centrally managed HRIS agreement.
• Prepare billing information and supporting documentation.
• Liaise with internal finance teams and participating entities to resolve billing-related queries.
• Assist with meeting logistics, scheduling, and preparation of meeting materials where required.
• Monitor shared mailboxes and ensure timely routing of requests.
• Maintain trackers for invoices, billing, enquiries, and other operational activities.
• Support ad hoc administrative tasks and operational initiatives undertaken by the HRIS team.

Job description

RECRUIT EXPRESS PTE LTD is seeking an Administrative Support specialist to assist the HRIS team with general enquiries, daily HRIS operations, and documentation management.

You will also coordinate invoices from multiple vendors, monitor status, and support billing processes for healthcare entities under the HRIS agreement, while ensuring timely communication with internal stakeholders.