HRIS Admin & Billing Coordinator

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 35,000 - 52,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a detail‑oriented HRIS Administrator to support daily HRIS operations in Singapore. You will handle general enquiries, maintain HRIS records, assist with vendor invoices, and coordinate billing while ensuring accuracy and timely delivery.

You will also help with meeting logistics, track invoices, and support ad hoc administrative projects, requiring diploma or higher, strong MS Office skills, and excellent communication.

Qualifications

• Diploma or higher required.
• Good organisational skills with attention to detail.
• Able to manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office applications, particularly Excel and Outlook.
• Good communication and interpersonal skills.

Responsibilities

• Manage and respond to general enquiries received by the HRIS team, escalating issues where appropriate.
• Provide administrative support for day-to-day HRIS operations.
• Maintain and organise HRIS documentation, records, and correspondence.
• Coordinate the receipt, verification, and processing of invoices from HRIS vendors.
• Track invoice status and follow up with vendors and internal stakeholders to ensure timely processing and payment.
• Support purchase requisitions, goods receipt confirmation, and payment-related administrative processes where required.
• Coordinate the billing process for healthcare entities under the centrally managed HRIS agreement.
• Prepare billing information and supporting documentation.
• Liaise with internal finance teams and participating entities to resolve billing-related queries.
• Assist with meeting logistics, scheduling, and preparation of meeting materials where required.
• Monitor shared mailboxes and ensure timely routing of requests.
• Maintain trackers for invoices, billing, enquiries, and other operational activities.
• Support ad hoc administrative tasks and operational initiatives undertaken by the HRIS team.

Skills

Organisational skills

Attention to detail

Multitasking

Communication skills

Interpersonal skills

Education

Diploma or higher

Tools

Microsoft Excel

Microsoft Outlook

Job description

Recruit Express Pte Ltd is seeking a detail‑oriented HRIS Administrator to support daily HRIS operations in Singapore. You will handle general enquiries, maintain HRIS records, assist with vendor invoices, and coordinate billing while ensuring accuracy and timely delivery.

You will also help with meeting logistics, track invoices, and support ad hoc administrative projects, requiring diploma or higher, strong MS Office skills, and excellent communication.