HR SPECIALIST (1 YEAR CONTRACT/WEST)

HR FACTORS PERSONNEL PTE. LTD.; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

HR FACTORS PERSONNEL PTE. LTD. seeks an HR Specialist to deliver effective HR administrative support with a focus on recruitment, onboarding, and general HR administration.

The role maintains records, coordinates processes and ensures professional service to candidates, employees, managers, and the HR team. Responsibilities include coordinating interviews, pre-employment checks, offers, and documentation, while upholding data integrity and confidentiality.

Qualifications

• Bachelor’s degree in HR, business administration, or equivalent.
• Proficiency in HR information systems and Microsoft Office Suite.
• Excellent communication and interpersonal skills to engage stakeholders.

Responsibilities

• Deliver administrative support throughout the recruitment process to ensure smooth operations.
• Coordinate interviews and assessments with candidates, hiring managers and panel members for a professional experience.
• Monitor recruitment progress and follow up with candidates and managers to obtain information.
• Prepare offer letters, appointment documents and recruitment correspondence accurately and timely.
• Maintain accurate candidate records and confidential HR documents.
• Provide regular updates to hiring managers and HR colleagues on recruitment status.
• Support new hire onboarding to facilitate smooth integration of employees.
• Manage employee records and general HR administration tasks to maintain data integrity and compliance.
• Contribute to ad-hoc HR projects and process improvement initiatives.

Skills

Communication

Interpersonal skills

Discretion

Education

Bachelor's degree in Human Resources, Business Administration, or equivalent

Tools

HRIS

Microsoft Office Suite

Job description

Job Summary

The HR Specialist provides effective and timely HR administrative support, focusing on recruitment, onboarding, and general HR administration. The role maintains accurate employee and recruitment records, coordinates HR processes, and delivers professional service to candidates, employees, managers, and the HR team.

Responsibilities

• Deliver comprehensive administrative support throughout the recruitment process to ensure smooth operations
• Coordinate interviews and assessments by liaising with candidates, hiring managers, and interview panel members to provide an efficient and professional candidate experience
• Monitor recruitment progress and proactively follow up with candidates and hiring managers to obtain outstanding information or documentation
• Coordinate and complete routine pre-employment checks and prepare offer letters, appointment documents, and other recruitment correspondence accurately and timely
• Maintain accurate, up-to-date candidate records and recruitment documentation while ensuring secure and confidential handling of information
• Provide regular, timely updates to hiring managers and HR colleagues on recruitment status and outstanding actions
• Support new hire onboarding processes to facilitate smooth integration of employees
• Manage employee records and general HR administration tasks to maintain data integrity and compliance
• Contribute to ad-hoc HR projects and process improvement initiatives aligned with the role’s scope

Preferred competencies and qualifications

• Bachelor’s degree in Human Resources, Business Administration, or equivalent
• Proficiency in HR information systems and Microsoft Office Suite
• Excellent communication and interpersonal skills to engage effectively with stakeholders
• Demonstrated ability to manage sensitive information with discretion and maintain confidentiality