HR Records & Admin Coordinator

ALFA MEDICAL MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

ALFA MEDICAL MANAGEMENT PTE. LTD. is seeking an HR Assistant to support the HR team with administrative and document-management duties. The role involves maintaining personal files, scanning documents, and organising HR records with strict confidentiality.

The ideal candidate will have at least 1 year of HR or administrative experience, strong MS Office skills, and a meticulous, organised approach. Immediate-start availability is a plus.

Qualifications

• Diploma in Business Administration, HRM or related discipline
• At least 1 year HR or administrative experience
• Good written and verbal communication with proficiency in MS Office
• Meticulous, organised and able to handle confidential information
• Able to commence work immediately will be an advantage

Responsibilities

• Organise and maintain employee personal files (hardcopy and electronic personnel files)
• Scan and upload hardcopy documents into electronic personnel files (e-pfiles)
• Sort and archive resigned employees’ records into designated folders
• Ensure proper filing and housekeeping of HR documents and folders
• Assist in organising OT claims/forms and supporting documents
• Check and amend employees’ Date of Join in the HRIS to ensure accurate reflection of Long Service Award and Leave Entitlement allocation
• Maintain strict confidentiality of employee information and HR records
• Support general HR administrative duties as assigned

Skills

MS Office

Attention to detail

Confidentiality

Communication skills

Education

Diploma in Business Administration

Diploma in HR Management

Job description

ALFA MEDICAL MANAGEMENT PTE. LTD. is seeking an HR Assistant to support the HR team with administrative and document-management duties. The role involves maintaining personal files, scanning documents, and organising HR records with strict confidentiality.

The ideal candidate will have at least 1 year of HR or administrative experience, strong MS Office skills, and a meticulous, organised approach. Immediate-start availability is a plus.