HR Payroll Administrator (West, Up to 4k)

INTEGRATE ENGINEERS PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

INTEGRATE ENGINEERS PTE. LTD. is seeking an HR Payroll/Admin to provide essential administrative support for the office and site, ensuring payroll accuracy and smooth HR processes.

Duties include checking timecard timing via GPS, preparing driver payroll, updating staff records, coordinating work permits, contracts, audits, and liaising with staff on employment matters. The ideal candidate will have at least 2 years’ relevant experience, be highly organised, able to multi-task, and diligent in

Qualifications

• GCE 'O' Levels or 'N' Levels and above.
• Relevant experience of min 2 years.
• Highly organised with good time management.
• Ability to multi-task and prioritise
• Resourceful
• Reliable
• Meticulous with SOPs
• High standard of record keeping and document filing.
• Takes the initiative
• Eager to learn new things
• Good problem solving
• Good interpersonal and communication skills.

Responsibilities

• Check timecard timing based on GPS records.
• Prepare driver’s payroll based on GPS records.
• Check Payroll colleague’s work.
• Clarify with site staff on incomplete timecards.
• Check workers timecards for discrepancies.
• Ensure approvals for additions and deductions are given before processing.
• Updating personal details of staff on databases.
• Co-ordination for new application/renewal of work permit holders with talent acquisition executive.
• Liaising with staff on employment matters.
• Update of salaries after appraisal cycle (for certain job roles) or when there is change in employment terms.
• Preparing employment contracts using approved templates; ensuring scanned soft copies and proper filing.
• Update of employment contract templates when required and ensure to compliance with regulations.
• Working with talent acquisition executive on recruitment matters.
• Liaise with dormitory to provide worker’s feedback, check-in/out forms, ensuring exiting workers did not cause damage etc.
• Checking and approving invoices related to workers such as dormitory, medical etc. and handing to accounts for payment.
• Preparing documents for yearly WICA, FWMI quotes.
• Handling WICA claims process, liaising with injured person etc.
• Making arrangements for workers who need medical treatment and following up with them on their recovery.
• Filling in survey forms.
• Leave administration; Foreign worker levy waiver tracking, government paid leave, carry over of annual leave etc.
• Assist in ISO audit by providing necessary documents.
• Housekeeping of HR SharePoint folders to ensure files are updated and organised.
• In-charge of liaising with dormitories for renewal, new bookings, check-in and outs etc.
• Cover other HR staff when they are on leave.
• Assist on termination process of foreign employee (item returned check, repatriation flight ticket purchase etc.
• Monitoring the PCP list (for WP and S Pass) and managing the medical screening appointment bookings (for WP renewal).

Skills

Time management

Organised

Multitasking

Problem solving

Interpersonal skills

Communication

Attention to detail

Education

GCE O Levels / N Levels

Job description

The HR Payroll/Admin’s role is to provide administrative support for the office and site.

Payroll:

• Check timecard timing based on GPS records.
• Prepare driver’s payroll based on GPS records.
• Check Payroll colleague’s work.
• Clarify with site staff on incomplete timecards.
• Check workers timecards for discrepancies.
• Ensure approvals for additions and deductions are given before processing.
  

Human Resource:

• Updating personal details of staff on databases.
• Co-ordination for new application/renewal of work permit holders with talent acquisition executive.
• Liaising with staff on employment matters.
• Update of salaries after appraisal cycle (for certain job roles) or when there is change in employment terms.
• Preparing employment contracts using approved templates; ensuring scanned soft copies and proper filing.
• Update of employment contract templates when required and ensure to compliance with regulations.
• Working with talent acquisition executive on recruitment matters.
• Liaise with dormitory to provide worker’s feedback, check-in/out forms, ensuring exiting workers did not cause damage etc.
• Checking and approving invoices related to workers such as dormitory, medical etc. and handing to accounts for payment.
• Preparing documents for yearly WICA, FWMI quotes.
• Handling WICA claims process, liaising with injured person etc.
• Making arrangements for workers who need medical treatment and following up with them on their recovery.
• Filling in survey forms.
• Leave administration; Foreign worker levy waiver tracking, government paid leave, carry over of annual leave etc.
• Assist in ISO audit by providing necessary documents.
• Housekeeping of HR SharePoint folders to ensure files are updated and organised.
• In-charge of liaising with dormitories for renewal, new bookings, check-in and outs etc.
• Cover other HR staff when they are on leave.
• Assist on termination process of foreign employee (item returned check, repatriation flight ticket purchase etc.
• Monitoring the PCP list (for WP and S Pass) and managing the medical screening appointment bookings (for WP renewal).

Provide Admin support as required.

Requirements:

• GCE 'O' Levels or 'N' Levels and above
• Relevant experience of min 2 years
• Highly organised with good time management
• Ability to multi-task and prioritise
• Resourceful
• Reliable
• Meticulous with following and enforcing standard of procedure (SOP)
• High standard of record keeping and document filing.
• Takes the initiative
• Eager to learn new things
• Good at problem solving
• Good interpersonal and communication skills

We regret that only shortlisted candidates will be notified.