HR & Operations Executive

Skillsforce Management Consultancy Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Skillsforce Management Consultancy Pte Ltd seeks a proactive and resourceful administrator to support a newly established FMCG health supplement startup, with HQ overseas. The role is hands-on, cross-functional, and ideal for someone who enjoys ownership across admin, HR, operations, sales support, and business coordination.

You will manage daily office operations, HR processes, sales documentation, vendor coordination, and cross-functional projects while adapting to a dynamic startup pace in

Qualifications

• Diploma or Degree in Business Administration, Human Resources, or related discipline.
• 3–5 years of experience in administration, HR, operations, or business support roles.
• Experience in FMCG, trading, distribution, healthcare, or SME/startup environments is an advantage.
• Proficient in Microsoft Office applications and AI productivity tools.

Responsibilities

• Office Administration & Operations: manage daily office operations and administrative activities.
• HR & People Support: assist with recruitment, onboarding, and employee documentation.
• Sales & Business Support: process sales orders, quotations, invoices, and related documentation.
• Finance & Vendor Coordination: support invoice processing, expense claims, and payment requests.
• Startup & Cross-Functional Support: work with local and HQ management on business initiatives and special projects.

Skills

Organizational skills

Communication

Multitasking

Microsoft Office

AI productivity tools

Education

Diploma/Degree in Business Administration or HR

Tools

Microsoft Office

AI productivity tools

Job description

My client is a newly established FMCG health supplement company seeking a proactive and resourceful individual to support their startup growing business alongside with a HQ in overseas.

This is a hands-on role ideal for someone who enjoys working in a startup environment, takes ownership, and is comfortable managing a wide range of responsibilities across administration, HR, operations, sales support, and business coordination.

Key Responsibilities

Office Administration & Operations

• Manage daily office operations and administrative activities
• Maintain company records, documentation, and filing systems
• Coordinate office supplies, vendors, and service providers
• Support process improvements and operational efficiency initiatives

HR & People Support

• Assist with recruitment, onboarding, and employee documentation
• Maintain employee records and HR administration
• Support leave tracking, payroll coordination, and HR reporting
• Assist with employee engagement and training activities

Sales & Business Support

• Process sales orders, quotations, invoices, and related documentation
• Coordinate order fulfilment with warehouse and logistics partners
• Prepare reports, presentations, and management documentation

Finance & Vendor Coordination

• Support invoice processing, expense claims, and payment requests
• Coordinate with suppliers and HQ Finance on administrative matters
• Maintain accurate records and support monthly reporting

Startup & Cross-Functional Support

• Work closely with local and HQ management on business initiatives and special projects
• Support different functions across operations, HR, sales, and administration as business needs evolve
• Take on additional responsibilities in a dynamic and growing startup environment

Requirements

• Diploma or Degree in Business Administration, Human Resources, or related discipline
• 3-5 years of experience in administration, HR, operations, or business support roles
• Experience in FMCG, trading, distribution, healthcare, or SME/startup environments is an advantage
• Proficient in Microsoft Office applications and AI productivity tools
• Strong organizational, communication, and multitasking skills
• Independent, proactive, adaptable, and willing to learn
• Comfortable working in a fast-paced startup environment with evolving responsibilities

Why Join Us?

• Opportunity to build processes and contribute to company growth from an early stage
• Broad exposure across HR, operations, administration, and business management
• Dynamic growing startup environment

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