HR & Operations Admin Coordinator

RHYX PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

RHYX PTE. LTD. seeks a proactive Admin Assistant to support our HR and operations functions in a growing team. You will manage work pass processes, liaise with agencies, and maintain employee records using QUICKHR and SharePoint from our office at 9@Tagore.

Proficiency in MS Office and English/Chinese communication is required. The role involves filings, reporting, and coordinating with vendors and government agencies in a fast-paced environment.

Qualifications

• Proficiency in MS Office (Word, Excel, PowerPoint) and strong communication skills in English and Chinese.
• Able to handle multiple tasks in a fast-paced environment and solve problems efficiently.
• Experience liaising with government bodies and external vendors is a plus.

Responsibilities

• Handle work pass applications, issuances, renewals, and cancellations.
• Engage with employment agencies for staff hiring when needed.
• Register and manage employees’ profiles and timesheets in QUICKHR.
• Liaise with government agencies (MOM, IRAS, etc.) as required.
• Arrange course registrations/ renewals for employees when needed.
• Maintain accurate filing of documents (hardcopy and SharePoint).
• Assist with year-end bookkeeping and IRAS submissions when needed.
• Respond to calls, messages and emails promptly.
• Seek approval from Manager/Director on financial & HR matters.

Skills

MS Office proficiency

Problem-solving

Multitasking

Bilingual English/Chinese

Tools

QUICKHR

SharePoint

Job description

RHYX PTE. LTD. seeks a proactive Admin Assistant to support our HR and operations functions in a growing team. You will manage work pass processes, liaise with agencies, and maintain employee records using QUICKHR and SharePoint from our office at 9@Tagore.

Proficiency in MS Office and English/Chinese communication is required. The role involves filings, reporting, and coordinating with vendors and government agencies in a fast-paced environment.