HR Officer (Temporary to Permanent)

Quantum Automation Pte Ltd; Singapore; On-site; SGD 42,000 - 54,000; Full time

Benefits offered by this job

Flexible work arrangements

Five-day work week

Medical benefits

Annual Wages Supplement

Performance Bonus

Insurance

Company transport from Admiralty & S$k

Job summary

Quantum Automation Pte Ltd is seeking an HR Officer to support the full spectrum of HR and Administration in Singapore. You will handle recruitment, payroll, onboarding, work passes, training coordination, employee data management, and compliance with policies and regulatory requirements.

We offer flexible arrangements, a five-day work week, medical benefits, and opportunities for professional development within a collaborative environment.

Qualifications

• Relevant qualification in HR, Business Administration, or related field.
• 2-3 years in construction industry.
• Proficiency with Microsoft Office applications.
• Good understanding of employment law and data protection regulations.
• Able to handle confidential information professionally.
• Experience in recruitment, payroll, work pass management, or HRMS is a plus.

Responsibilities

• Manage end-to-end recruitment processes, postings, sourcing, interviews and offers.
• Process payroll and onboarding documentation.
• Coordinate onboarding: contracts, medicals, orientation.
• Handle work pass applications, renewals, cancellations, and related admin.
• Maintain accurate employee data in HRIS and files.
• Arrange staff travel and dormitory logistics for overseas workers.
• Track staff confirmations, probation extensions, and contract renewals.
• Assist in organizing company events and government surveys.

Skills

Microsoft Excel

Microsoft Word

PowerPoint

Data protection

Employment law

HRMS system

Education

HR / Business Admin qualification

Tools

Info-Tech HRMS

Job description

About the role

The HR Officer is responsible for supporting the full spectrum of Human Resources and Administration functions, including recruitment, payroll, onboarding, work pass administration, training coordination, employee lifecycle management, insurance administration, and statutory compliance. This role ensures the smooth execution of HR operations, maintains accurate employee records, and supports employee engagement initiatives while ensuring compliance with company policies and regulatory requirements.

What you'll be doing

1) Manage end-to-end recruitment process, including job postings, sourcing candidates, arrange interview and administering offer letter.

2) Process payroll.

3) Conduct new employee orientations and facilitate the onboarding process such as prepare employment contract, pre-employment medical examination and orientation.

4) Process work pass relate matter such as application, renewal, cancellation, purchase security bond and levy waiver.

5) Update and maintain employee data in the HR system.

6) Coordinate NTS workers coming and returning process to/from home country – purchase air ticket, transportation from dormitory to airport.

7) Handle errand movement for the worker leaving in dormitory.

8) Track and process staff confirmation letter, extension of probation letter and contract renewals.

9) ISO internal Auditor.

10) Assist in organizing company event such as D&D event, CSR, Team Bonding & year end celebration.

11) Participant in Periodic Government Surveys such as MOM statutory surveys.

12) Manage company insurance matter such as Vehicle Insurance renewal and claim, WICA, Hospitalization claims submission and renewal.

13) Administer training program of the company including courses sourcing, course registration and safety course renewal and maintaining training record of employees.

14) Attending to HR related matters such as prepare employment certificate request by employee.

15) Assisting any ad-hoc projects/ assignments when required.

16) All other ad hoc duties as assigned.

What we’re looking for

• A relevant qualification in Human Resources, Business Administration, or a related field.

• Minimum of 2- 3 years’ relevant work experience in construction industry.

• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint

• Good understanding of employment law, data protection regulations, and HR best practices.

• Ability to handle confidential and sensitive information with professionalism and discretion.

• Experience in recruitment, employee relations, payroll administration, work pass management, or the Info-Tech HRMS system will be an advantage.
  

What we offer

• Flexible work arrangements

• Five-day work week

• Medical benefits

• Annual Wages Supplement

• Performance Bonus

• Insurance

• Company transport provided from Admiralty and Sengkang MRT stations

At Quantum Automation Pte Ltd, we are committed to supporting the wellbeing and professional development of our employees. We offer a competitive salary package commensurate with experience and qualifications. Additional benefits include opportunities for career advancement and professional development through training and certification programmes. We foster a collaborative and inclusive workplace culture where your contributions are recognised and valued. Our team environment encourages learning, innovation, and mutual support, providing you with the platform to develop your HR expertise and grow within the organisation. We are also committed to maintaining a healthy work-life balance and support flexible working arrangements where possible.