HR & Facilities Operations Lead

RENTOKIL INITIAL SINGAPORE PRIVATE LIMITED; Singapore; On-site; SGD 39,000 - 56,000; Full time

Benefits offered by this job

5 days work week (8.30am to 5.45pm)

16 Jalan Mesin, Macpherson - Nearest M

16 days annual leave

AWS

Medical and Dental benefits

Medical Insurance Coverage

Job summary

RENTOKIL INITIAL SINGAPORE PRIVATE LIMITED is seeking an Office Administrator with 3 years’ experience to support HR and executive functions in a dynamic environment. You will handle payroll liaison, claims processing, front desk duties, travel arrangements, and facility/vendor management.

The role requires meticulous data handling, confidentiality, independence, and strong English communication, with a 5-day work week in Singapore. AWS, medical benefits, and leave are included.

Qualifications

• 3 years' experience as Office Administrator or similar role.
• Facilities management experience.
• Excellent command of written and spoken English.
• High level of confidentiality, professionalism and diplomacy.
• Proficient with Google Applications.
• Good team player with positive attitude.
• Meticulous with large data handling.
• Able to work independently.

Responsibilities

• Review and verify overtime records based on service reports and internal portals.
• Submit verified records to SG Payroll.
• Address discrepancies in shared Excel files with SG Operations.
• Process invoice reports and Employment Details.
• Submit processed files to SG Finance.
• Process and approve employee medical, dental, transport and benefits reimbursement claims.
• Check invoices match claims and manage reimbursement process.
• Correspond with employees on claims exceeding caps.
• Provide high-level secretarial support to MD and HR Director.
• Manage calendars, schedules and appointments.
• Coordinate travel arrangements and accommodation for RISG.
• Process expense claims for reimbursement.
• Handle confidential documents and daily correspondence.
• Maintain document storage with Crown Service and oversee office key control.
• Act as front desk contact and provide reception support.
• Welcome visitors and maintain a hospitable environment (including beverages).
• Maintain orderly front-of-house area.
• Manage facility maintenance for Mesin and Tuas sites; supervise weekly inspections.
• Oversee third-party vendors including despatch, cleaning staff and security guard.
• Oversee meeting room bookings and asset disposal processes.
• Oversee company vehicle administration, vehicle inspections, and travel bookings.
• Manage RISG petty cash and PO system; raise POs as needed.
• Order stationery and pantry supplies; handle mail distribution.
• Update notice boards and arrange staff gifts.
• Participate in Continuous Improvement Projects and other HR duties.

Skills

Excellent communication

English (written & spoken)

Team collaboration

Attention to detail

Independent worker

Tools

Google Applications

Job description

RENTOKIL INITIAL SINGAPORE PRIVATE LIMITED is seeking an Office Administrator with 3 years’ experience to support HR and executive functions in a dynamic environment. You will handle payroll liaison, claims processing, front desk duties, travel arrangements, and facility/vendor management.

The role requires meticulous data handling, confidentiality, independence, and strong English communication, with a 5-day work week in Singapore. AWS, medical benefits, and leave are included.