HR Executive/Senior HR

UNITED SINGAPORE BUILDERS PTE. LTD.; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

UNITED SINGAPORE BUILDERS PTE. LTD. in Singapore is seeking a Payroll & HR Administration professional to support payroll, work passes, and employee records within a dynamic construction environment.

You will ensure timely salary disbursements and maintain accurate personnel files while coordinating recruitment activities and employee development initiatives. The role also involves handling regulatory compliance with MOM, data privacy coordination, and support for training grants and leave

Responsibilities

• Process payroll for 120+ staff to ensure timely salary disbursements.
• Administer work passes—applications, renewals, and terminations.
• Coordinate and submit training applications to support employee development.
• Maintain, update and organize personal files and employee records.
• Arrange and coordinate interviews to facilitate recruitment.
• Respond to and resolve employee issues to maintain a positive workplace.
• Conduct MOM surveys and audits to ensure compliance.
• Manage PMET quota and related documentation.
• Prepare and submit MYE/PA applications and updates.
• Oversee labour management activities to optimize workforce deployment.
• Coordinate recruitment activities to attract and onboard qualified candidates.
• Administer childcare leave, NS claims, and training funding claims.
• Prepare IR8A and IR21 tax forms to comply with reporting requirements.
• Maintain records of annual and medical leave.
• Prepare Letters of Appointment (LOA) for employment agreements.
• Act as DPO Coordinator to ensure data privacy compliance.
• Assist in Temporary Occupation Licence Quota (TOLQ) matters

Skills

Payroll processing

Work pass management

Regulatory compliance

Employee records management

Interpersonal communication

Recruitment coordination

MOM regulations

Job description

Support the HR functionbymanagingpayroll,workpassapplications, employee records, andrecruitmentprocessestoensurecomplianceand smooth operations withinadynamicconstructionenvironment.

Responsibilities

• Process and manage payroll for over 120++ staff and workers to ensure accurate and timely salary disbursements
• Administer application, renewal, and termination of work passes to maintain workforce compliance with regulatory requirements
• Coordinate and submit training applications to support employee development initiatives
• Maintain, update, and organize personal files and employee records to ensure data accuracy and accessibility
• Arrange and coordinate interviews to facilitate effective recruitment and talent acquisition
• Respond to and resolve employee and worker issues to maintain a positive workplace environment
• Conduct MOM surveys and audits to ensure compliance with Ministry of Manpower regulations
• Manage company PMET (Professionals, Managers, Executives, and Technicians) quota and related documentation
• Prepare and submit MYE/PA applications and updates to support workforce planning
• Oversee labour management activities to optimize workforce deployment and productivity
• Coordinate recruitment activities to attract and onboard qualified candidates
• Administer childcare leave, NS claims, and training funding claims to support employee benefits and entitlements
• Prepare and submit IR8A and IR21 tax forms to comply with statutory reporting requirements
• Maintain records of annual and medical leave to track employee attendance and entitlement
• Prepare Letters of Appointment (LOA) to formalize employment agreements
• Act as Data Protection Officer (DPO) Coordinator to ensure compliance with data privacy regulations
• Assist in Temporary Occupation Licence Quota (TOLQ) matters to support project requirements