HR & Administration Coordinator

KWA ANALYTICS PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

KWA Analytics Pte. Ltd. is seeking a proactive Human Resources Coordinator to help shape and build out the people function as the business grows in Singapore.

You will support recruitment, HR operations, and marketing/event activities to ensure smooth people processes and engaging employee experiences. The role involves coordinating interviews, onboarding, visa sponsorships, policy updates, leave management, and event logistics for regional offices.

Qualifications

• Experience coordinating recruitment processes end-to-end.
• Strong HR operations and policy implementation skills.
• Experience onboarding and offboarding employees and managing benefits.

Responsibilities

• Coordinate recruitment processes: interviews, feedback, offers, CV formatting, visa sponsorship tracking.
• Support HR operations: onboarding, leaves, benefits renewals, training material, and policy harmonisation.
• Assist with logistics for marketing events and client events, handling merchandise and event materials.

Skills

Recruitment coordination

HR operations

Employee onboarding

Event coordination

Tools

Microsoft Office

Xero

Payroll software

Harvest

Job description

About KWA

KWA is a global provider of consulting and development services to a range of high-profile commodities trading and treasury clients, with a particular focus on leading trading and risk management systems. We are committed to delivering the highest standard of service to our clients.

Role Overview

Following continued growth of our Singapore-based team, we are seeking to appoint a Human Resources Coordinator. This is an excellent opportunity for a proactive HR professional to help shape and buildout the people function as the business expands.

Key Responsibilities

Recruitment

The Coordinator will be responsible for key elements of the employee recruitment process, including:

• Undertaking general skills assessments of candidates
• Administering and tracking the recruitment process, including scheduling interviews, liaising with recruitment partners, and providing candidate feedback
• Drafting employment offers and employment contracts
• Reformatting new employees' CVs into the Company's standard format
• Administering the employee visa sponsorship process, including initial Employment Pass applications, extensions, and dependant visas

HR Operations & Policy

• Updating and implementing new processes and policies, and harmonising procedures with other regional offices where appropriate
• Managing employee information in accordance with prevailing data protection standards
• Managing employee onboarding (induction, welcome packs, benefits enrolment, etc.) and offboarding processes
• Recording and tracking annual leave for all employees
• Managing and communicating employee benefits, including renewals, and researching potential additional benefits
• Preparing promotion letters, salary review letters, reference letters, and other HR documentation as required
• Proactively implementing employee engagement initiatives, including arranging staff social events, gatherings, and off-sites
• Supporting employee performance review processes
• Managing the process for collecting employee feedback from clients
• Managing the administration process for assigning employees to client projects

Marketing & Events Support

In addition, the HR Coordinator will be responsible for:

• Supporting the logistics and coordination of marketing events and conferences
• Supporting the logisticsand coordination of client events
• Ordering KWA merchandise, tear-sheets, and banners for such events
• Arranging business cards

Preferred Experience

In addition to experience relevant to the responsibilities above, the following experience is preferred:

• Experience using employee engagement and well-being platforms such as Microsoft Yammer, VivaEngage, and Viva Insights
• Experience with personal development frameworks, such as CliftonStrengths
• End-to-end experience implementing Personal Improvement Plans
• Experience using online recruitment evaluation platforms such as TestGorilla
• Experience working with and navigating Singapore government platforms, including MOM and EPOL
• A strong understanding of statutory requirements as defined by the Singapore government

Systems & Software

• Microsoft Office (Word, Excel, PowerPoint, SharePoint)
• Xero
• Payroll software (e.g.SimplePay)
• Harvest