HR & Administration Coordinator

Marking Services, Inc.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Marking Services, Inc. is seeking an HR & Administration Coordinator in Singapore to support our International HR team.

You will help manage recruitment, onboarding, employee engagement, training, and daily office administration, ensuring efficient, confidential HR processes. Responsibilities include maintaining records, HR analytics, onboarding trackers, and coordinating pass renewals, training, and events.

Qualifications

• Associate Degree in Human Resources, Business Administration, or a related field (Bachelor's Degree preferred).
• 1–2 years of experience in Human Resources, Office Administration, or a similar coordinator role.

Responsibilities

• Support recruitment activities, including job postings, interview scheduling, candidate communications, and hiring administration.
• Coordinate onboarding processes, including documentation, work authorization support, orientation, and travel.
• Maintain employee records and HR documentation with confidentiality.
• Manage onboarding, probation reviews, contracts, movements, and offboarding trackers.
• Assist with HR system inquiries and keep employee information up to date.
• Support employment pass and work authorization renewal activities.
• Prepare headcount reports and HR metrics.
• Coordinate employee training programs and maintain training records.
• Organize employee engagement programs, wellness initiatives, events, and recognition.
• Build relationships with employees, managers, vendors, and external partners.

Skills

Communication skills

Organizational skills

Multitasking

Interpersonal skills

Confidentiality

Education

Associate Degree in HR/Business Admin

Bachelor's degree preferred

Tools

MS Office

HRIS platforms

Job description

Are you an organized, detail-oriented professional who enjoys creating exceptional employee experiences while keeping office operations running smoothly? We're looking for an HR & Administration Coordinator to support our International HR team in Singapore.

In this role, you'll be a key contributor to the employee lifecycle, helping coordinate recruitment, onboarding, employee engagement initiatives, training programs, and office administration activities. You'll play an important role in fostering a positive workplace culture while ensuring efficient and compliant HR processes.

Why Join Us?

This is an excellent opportunity to grow your HR career while gaining exposure to multiple areas of human resources and business operations. You'll work closely with employees and leaders, contribute to meaningful employee programs, and help create a positive and engaging workplace culture.

What You'll Do

Human Resources Coordination

• Support recruitment activities, including job postings, interview scheduling, candidate communications, and hiring administration.
• Coordinate onboarding processes, including pre-employment documentation, work authorization support, orientation scheduling, and travel arrangements.
• Maintain employee records, HR documentation, and personnel files with a high level of accuracy and confidentiality.
• Manage HR trackers for onboarding, probation reviews, contract renewals, employee movements, and offboarding activities.
• Assist employees with HR system inquiries and ensure employee information remains up to date.
• Support employment pass and work authorization renewal activities.
• Prepare headcount reports and maintain HR metrics and reporting.
• Coordinate employee training programs and maintain training records.
• Help organize employee engagement programs, wellness initiatives, company events, and recognition activities.

Office & Administrative Support

• Help maintain a professional, organized, and welcoming office environment.
• Coordinate office vendors and services, including supplies, facilities, courier services, and building management.
• Monitor inventory and support purchasing activities.
• Assist with meeting coordination, travel arrangements, and general administrative support.

Collaboration & Employee Experience

• Build positive relationships with employees, managers, vendors, and external partners.
• Provide responsive support that enhances the employee experience.
• Assist with HR projects, regional initiatives, and special assignments.
• Handle sensitive employee and business information with the highest level of professionalism and discretion.

What We're Looking For

• Associate Degree in Human Resources, Business Administration, or a related field (Bachelor's Degree preferred)
• 1-2 years of experience in Human Resources, Office Administration, or a similar coordinator role
• Authorized to work in Singapore without employer sponsorship
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and HRIS platforms
• Strong communication and interpersonal skills
• Exceptional organizational skills with the ability to manage multiple priorities
• Strong attention to detail and commitment to accuracy
• Ability to work independently and collaboratively in a fast-paced environment
• Adaptable, resourceful, and proactive in supporting changing business needs
• High integrity and the ability to maintain confidentiality

About Marking Services, Inc.

For more than 35 years, Marking Services has been a trusted manufacturer of safety identification solutions. Our products help customers create safer workplaces through high-quality labels, signs, tags, pipe markers, and custom identification products used in facilities around the world.

For more information on Marking Services Inc., please visit www.markserv.com