HR & Administration Assistant

Ernesto Ventós; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Ventós is seeking an HR & Administration Assistant to support daily HR, office administration and finance-related operations for our Singapore subsidiary. The role covers onboarding/offboarding, records maintenance, recruitment support, attendance and timekeeping, and local policy implementation.

You will assist with basic invoicing, supplier documentation and administrative tasks, ensuring accurate records and smooth daily operations for a growing, international company in a dynamic

Qualifications

• Diploma or Degree in HR, Business Admin, Finance, Accounting, or related field.
• Experience in HR/office administration or generalist role.
• Strong organizational and multitasking abilities.
• Detail-oriented, proactive, and able to handle confidential information.
• Excellent interpersonal, communication and coordination skills.
• Fluent English (written and spoken).

Responsibilities

• Provide day-to-day HR administration and be a point of contact for employee queries.
• Assist onboarding and offboarding with required documentation.
• Maintain and update employee records and HR databases.
• Support recruitment processes, postings, interviews, and follow-up.
• Assist with leave, attendance and overtime reporting.
• Support global HR policy implementation at local level.
• Provide admin and finance support, invoicing and supplier documentation.

Skills

Organizational skills

Multitasking

Interpersonal communication

Confidentiality

English fluency

Education

HR/BA/Finance degree

Job description

Ventós is an international company specialized in the distribution and production of Essential Oils and Aroma Chemicals for the Flavors & Fragrances industry.

With headquarters in Barcelona, Spain, and subsidiaries worldwide, Ventós continues to grow globally, combining industrial excellence with a strong customer-oriented approach.

We are currently seeking an HR & Administration Assistant to support the daily HR, administrative and finance-related operations of our Singapore subsidiary.

Key Responsibilities

Human Resources

• Support day-to-day HR administration and act as a point of contact for general employee queries.
• Assist with employee onboarding and offboarding processes, ensuring all required documentation and formalities are completed.
• Maintain and update employee records, HR documentation and databases.
• Support recruitment processes, including job postings, interview coordination and candidate follow-up.
• Assist with leave, attendance and overtime administration and reporting.
• Support the implementation and follow-up of global HR policies and procedures at local level.
• Assist with employee engagement, training and other HR initiatives when required.

Administration & Finance Support

• Support the daily administrative operations of the Singapore office.
• Assist with invoicing, supplier documentation, payments and other basic finance-related administrative tasks.
• Maintain and organize administrative and financial records and documentation.
• Coordinate with external accounting, tax and other service providers when required.
• Support office administration, purchasing and general coordination with suppliers.
• Prepare basic reports and provide administrative support to the local management team.

Requirements

• Diploma or Degree in Human Resources, Business Administration, Finance, Accounting, or a related field.
• Previous experience in HR administration, office administration, finance support or a similar generalist role.
• Strong organizational and multitasking skills.
• Detail-oriented, proactive and able to handle confidential information appropriately.
• Good interpersonal, communication and coordination skills.
• Fluent English, both written and spoken, is mandatory.