HR Admin & Onboarding Specialist

GAIN CITY ENGINEERING (M&E) PTE LTD; Singapore; On-site; SGD 27,000 - 42,000; Full time

Job summary

Gain City Engineering (M&E) PTE LTD in Singapore is seeking an HR Administration Assistant to support day-to-day HR tasks, maintain records, handle onboarding and work pass processing, and assist with recruitment activities. This hands-on role suits graduates looking to grow in HR.

You'll liaise with employees and departments, ensure accurate HR documentation, and contribute to HR reporting and events. We offer a learning-driven environment with opportunities to develop professionally.

Qualifications

• Diploma/Degree in Human Resources, Business Administration or related field.
• Fresh graduates are welcome to apply.
• Prior HR administrative experience is an advantage.
• Good attention to detail and strong organisational skills.

Responsibilities

• Provide day-to-day HR administrative support to the HR team.
• Maintain and update employee records, HR databases and P-Files.
• Prepare employment contracts, HR letters and other HR-related documents.
• Assist with Work Permit, Employment Pass and S Pass applications, renewals and cancellations.
• Monitor work pass expiry dates and assist with timely renewals and submissions.
• Assist with employee onboarding, orientation and offboarding arrangements.
• Ensure required employee documents and forms are properly completed and maintained.
• Assist with leave, attendance and other employee-related HR administration.
• Liaise with employees and relevant departments on HR administrative matters.
• Assist in maintaining accurate HR records and preparing basic HR reports.
• Provide administrative support for recruitment activities, including interview scheduling and candidate documentation.
• Assist with HR events, projects and ad hoc duties assigned by the HR Manager/HOD.

Skills

Attention to detail

Organisational skills

Communication skills

Discretion

MS Office proficiency

Education

Diploma/Degree in HR or related

Tools

MS Word

Excel

PowerPoint

Job description

Gain City Engineering (M&E) PTE LTD in Singapore is seeking an HR Administration Assistant to support day-to-day HR tasks, maintain records, handle onboarding and work pass processing, and assist with recruitment activities. This hands-on role suits graduates looking to grow in HR.

You'll liaise with employees and departments, ensure accurate HR documentation, and contribute to HR reporting and events. We offer a learning-driven environment with opportunities to develop professionally.