HR & Admin Manager

Risewave Consulting, Inc.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

You will act as the local HRBP, partner with business teams, and coordinate cross-cultural efforts for expatriates, while handling office operations and vendor management. Knowledge of MOM rules and COMPASS is essential.

Qualifications

• Bachelor's or Diploma in HR, Business Admin, or related field.
• Fluent English and Mandarin as working languages.
• 3+ years HR/administration experience, preferably in IDC/tech sectors.

Responsibilities

• Ensure Singapore HR compliance with MOM Employment Act and company policies.
• Oversee local payroll, CPF submissions, and annual tax filings (IR8A, AIS).
• Manage work pass lifecycle (EP/S Pass, dependents) and COMPASS pre-assessments.
• Lead local and cross-border talent acquisition aligned to business growth.
• Implement performance management and onboarding programs for local hires.

Skills

Cross-cultural communication

Bilingual English & Mandarin

Proactive problem-solving

Education

Diploma or Bachelor's Degree

Tools

COMPASS scoring

EP Online / myMOM Portal

CPF submission systems

Job description

• Employee Relations & Labour Compliance: Manage HR compliance for the Singapore entity, ensuring company policies, employment contracts, and employee handbooks are aligned with Ministry of Manpower (MOM) regulations and the Employment Act.
• Compensation & Benefits (C&B): Oversee local payroll processing and disbursement, ensure monthly Central Provident Fund (CPF) submissions and payments are completed on time, and handle annual tax filings including IR8A and the Auto-Inclusion Scheme (AIS).
• Work Pass Management: Handle the full lifecycle of work pass applications, renewals, and cancellations (EP, S Pass, etc.) as well as dependent passes (DP/LTVP). Proficiency in MOM's COMPASS (Complementarity Assessment Framework) for pre-assessment and work pass submissions is essential.
• Talent Acquisition & Workforce Planning: Build and manage local and cross-border recruitment pipelines tailored to the AI/IDC sector, aligned with business growth plans, and ensure key talent is onboarded in a timely manner.
• Performance & Training: Deploy performance management frameworks, coordinate onboarding programs for local hires, and arrange industry-relevant compliance and security training.
• HR Business Partner (HRBP) Support
• Business Partnering: Serve as the dedicated local HRBP, partnering closely with business teams to support team development, talent deployment, and employee engagement initiatives.
• Cross-Cultural & Expatriate Coordination: Enable effective collaboration and cultural integration between expatriate staff and the local team to ensure seamless operations.
• General Administration & Office Management
• Office & Asset Management: Oversee daily office operations, tenancy management, fixed-asset procurement and upkeep, and administrative facilities.
• Vendor & Business Support: Manage relationships, negotiations, and expenditure with external vendors covering office supplies, IT equipment, corporate insurance, and other services.
• Travel & Hospitality: Coordinate regional business travel arrangements, corporate visa support, and key business reception activities.

Job Requirements

• Education: Diploma or Bachelor's Degree and above; a major in Human Resource Management, Business Administration, or a related discipline is preferred.
• Industry Experience: At least 3 years of HR and administration experience, ideally within the IDC (Internet Data Centre) industry.
• Regulatory Expertise: Thorough knowledge of Singapore employment laws, particularly the Employment Act, with hands-on experience using CPF submission systems and MOM EP Online / myMOM Portal, and a solid understanding of COMPASS scoring criteria and application processes.
• Mobility & Flexibility: Based in Singapore, with willingness to travel to other Southeast Asian countries such as Indonesia and Malaysia for short-term business trips when required.
• Language Proficiency: Fluent in both spoken and written English and Mandarin, with the ability to use both as working languages when engaging with local employees, MOM authorities, and headquarters teams.
• Key Competencies: Strong business acumen, excellent cross-cultural communication skills, proactive problem-solving abilities, and the resilience to perform effectively in a fast-paced environment.