HR & Admin Manager

Private Advertiser; Singapore; On-site; SGD 100,000 - 180,000; Full time

Job summary

Private Advertiser seeks an HR & Admin Manager to lead the full spectrum of HR and administrative functions in Singapore. You will align people practices with business objectives, manage payroll and policy compliance, and drive stakeholder collaboration across departments.

Success requires deep knowledge of Singapore employment practices, discretion, and the ability to implement continuous improvement across the organisation.

Qualifications

• Degree in Human Resource Management or similar.
• 8+ years HR/administration experience, incl. 3+ years in managerial capacity.
• Well‑versed in Singapore Employment Act and HR best practices.
• Proficiency in HRMS system; Unit4 Prosoft HRMS is an advantage and Microsoft Office.

Responsibilities

• Develop HR strategy and manpower plans aligned to business goals.
• Oversee end‑to‑end recruitment, onboarding and retention.
• Administer performance management, learning and development programs.
• Guide employee relations, engagement, culture, and welfare initiatives.
• Oversee payroll, benefits, records and HR operations.
• Develop HR policies and ensure compliance with statutory requirements.
• Manage administration, facilities and corporate support.

Skills

HR Strategy

Payroll Management

Leadership

Stakeholder Management

Policy Compliance

Recruitment

Communication

Data Analysis

HRIS

Education

Degree in Human Resource Management or similar

Tools

Unit4 Prosoft HRMS

Job description

As an HR & Admin Manager, you need to wear multiple hats. This management role is responsible for leading the full spectrum of human resource and administrative functions, ensuring that people practices, workplace administration and organisational support are effectively aligned with the Company’s operational and business objectives. Success in this role requires sound knowledge of Singapore employment practices, strong stakeholder management, discretion, practical leadership and the ability to drive continuous improvement across the organisation.

Key Responsibilities

• Human Resource Strategy & Workforce Planning

  • Partner with management and department heads to translate business requirements into practical HR strategies, manpower plans and people initiatives.

  • Review organisational structures, staffing levels and succession requirements to support business continuity, productivity and sustainable growth.

  • Prepare the annual HR plan and budget, monitor expenditure and provide timely workforce information to management.

• Talent Acquisition, Onboarding & Retention

  • Lead the end-to-end recruitment process, including manpower requisitions, sourcing, screening, interviews, offers and pre‑employment requirements.

  • Ensure effective onboarding, orientation, probation confirmation and integration of new employees.

  • Develop practical retention initiatives and maintain talent pipelines for critical operational, technical and corporate positions.

  • Monitor recruitment effectiveness, time-to-fill, turnover trends and related manpower indicators.

• Performance Manageemnt, Learning & Development

  • Administer the performance management cycle, including goal setting, KPI alignment, appraisal calibration, confirmation reviews and follow-up actions.

  • Work with department heads to identify competency gaps and implement the annual training and development plan.

  • Coordinate internal and external training, maintain training records and evaluate programme relevance and effectiveness.

  • Support leadership development, succession planning and career development initiatives.

• Employee Relations, Engagement & Culture

  • Provide professional guidance to management and employees on HR policies, workplace conduct, grievances, disciplinary matters and conflict resolution.

  • Handle employee relations matters fairly, consistently, confidentially and in accordance with Company policies and applicable legislation.

  • Drive employee engagement, recognition, wellness, inclusion, community outreach and corporate social responsibility activities.

  • Support clear internal communication and promote a respectful, collaborative, safe and performance‑oriented workplace culture.

• Compensation, Benefits, Payroll & HR Operations

  • Oversee monthly payroll preparation and verification, including attendance, overtime, allowances, deductions, CPF contributions and statutory submissions.

  • Administer employee benefits, leave, insurance, medical matters, claims and other HR‑related entitlements.

  • Support annual salary, bonus and remuneration reviews through accurate data, market references and internal equity considerations.

  • Maintain complete and accurate employee records, employment documentation and HR system data with appropriate confidentiality and access controls.

• HR Policies, Governance & Compliance

  • Develop, review and implement HR policies, procedures, employee handbook provisions and standard documentation.

  • Ensure HR practices comply with the Singapore Employment Act, relevant Ministry of Manpower requirements and other applicable statutory obligations.

  • Monitor work pass, foreign manpower and related administrative requirements, where applicable.

  • Support audits, investigations and management reviews by maintaining proper documentation and timely follow‑up of corrective actions.

• Administration, Facilities & Corporate Support

  • Lead general office administration and ensure the efficient provision of workplace, reception, records and administrative support services.

  • Oversee office facilities, maintenance, security access, office equipment, supplies, company assets and service providers.

  • Manage relevant administrative contracts, licences, insurance renewals, corporate subscriptions and vendor relationships.

  • Coordinate company functions, management meetings, employee events and other corporate activities as required.

  • Supervise HR and administrative team members, allocate work and ensure service standards are consistently maintained.

Minimum Qualifications & Experience

• A Degree in Human Resource Management or similar.

• Minimum 8 years of relevant HR and administration experience, with at least 3 years in managerial capacity.

• Well‑versed in Singapore Employment Act and HR best practices.

• Proficiency in HRMS system, especially Unit4 Prosoft HRMS with be an advantage and Microsoft Office.

• Experience managing payroll and full‑spectrum HR functions in a company with at least 50 employees.

Skills & Competencies

• HR Expertise & Regulatory Knowledge

  • Sound working knowledge of Singapore employment legislation, HR practices, payroll administration and statutory requirements.

  • Practical experience in recruitment, employee relations, performance management, learning and development, compensation and benefits, and HR policy administration.

• Leadership & Stakeholder Management

  • Strong leadership skills with the ability to guide the HR and administrative team, set priorities and maintain consistent service standards.

  • Able to build credibility and work effectively with management, department heads, employees, government agencies and external service providers.

  • Able to balance employee needs with operational and business requirements while exercising sound judgement and discretion.

• Communication & Interpersonal Skills

  • Good verbal and written communication skills, with the ability to explain policies clearly and prepare well‑structured reports and correspondence.

  • Strong listening, facilitation and conflict management skills, with a professional and approachable manner.

  • Able to handle sensitive and confidential matters impartially and tactfully.

• Planning, Analysis & Problem Solving

  • Highly organised, resourceful and detail‑oriented, with the ability to manage multiple priorities and deadlines.

  • Able to analyse workforce information, identify trends and recommend practical actions.

  • Proactive and independent, with a continuous‑improvement mindset and the ability to perform effectively under pressure.

• Technical Proficiency

  • Competent HRMS system especially Unit4 Prosoft HRMS and Microsoft Office applications.

  • Comfortable using AI tools and data to improve HR and administrative efficiency.