Hr & Admin Executive Singapore Office

BW Epic Kosan Ltd; Singapore; On-site; SGD 47,000 - 62,000; Full time

Job summary

BW Epic Kosan Ltd is seeking an HR & Admin professional to support daily operations in Singapore. You will handle talent acquisition, onboarding/offboarding, employee engagement, travel logistics, HRIS data and insurance coordination, while providing executive assistance to the CEO and coordinating quarterly Board meetings.

The ideal candidate holds a degree in HR or related discipline, has at least 2 years of HR & Admin experience, and can lead HR-related projects.

Qualifications

• Degree or postgraduate education in HR or related discipline.
• Minimum 2 years’ relevant experience in HR & Admin.
• Proven track records in leading HR-related projects.
• Ability to connect and work with different levels of stakeholders.
• Singaporean citizen required.

Responsibilities

• Talents & Leadership Development – support planning and organisation of talents and development programs; assist with annual Leadership Workshop and team-building events; maintain talents cards for succession planning.
• On-boarding & Off-boarding – manage full-cycle onboarding/offboarding in Singapore; handle announcements, documentation, induction and exit interviews.
• Employee Engagement – drive activities to enhance employee engagement and wellness in collaboration with the HR & Admin Manager, Singapore.
• HR Administration – oversee travel logistics, statutory leave, government claims, HRIS leave data and employee insurance; support automation initiatives.
• Support other HR & Admin tasks/projects as assigned.
• Provide executive assistance to the CEO, including arranging quarterly Board meetings and related logistics.

Skills

Talent development

Onboarding

Employee engagement

HR administration

Stakeholder management

Education

HR degree or related

Tools

HRIS

Job description

COMPANY DESCRIPTION

BW Epic Kosan

owns and operates a fleet of about46 modern and high quality fully pressurized, semi-refrigerated and ethylene capable gas carriers providing seaborne services for the transportation of liquified petroleum gas (LPG), petrochemicals and other specialty gases. We are headquartered in Singapore, with offices in Copenhagen, Manila, and Tokyo. Our vessels serve as a crucial link in the international gas supply chains of leading energy majors and commodity trading houses throughout Southeast Asia, the Middle East, Europe, Africa, and the Americas. We employ approximately 2,000 seafarers and a multi-national team of about 180 shore-based staff.

RESPONSIBILITIES

Reporting to the Senior Manager, HR & Admin, you will provide support on daily HR & Office Admin matters from talent acquisitions, on-boarding / off-boarding to coordination of talents and leadership development programs.

• Talents & Leadership Development – support the planning and organisation of talents and development programs, from needs analysis, scheduling, execution and cost monitoring. Support the organisation of Annual Leadership Workshop and departmental teambuilding events (when requested). Create and update talents card in preparation for succession planning discussion twice a year.
• On-boarding & Off-boarding – responsible for the full-cycle of on-boarding and off-boarding processes in Singapore, including the release of announcements, and to ensure all required documentation, induction, exit interviews are completed timely
• Employee Engagement – play an active role in driving / enhancing employee engagement and work in consultation with Senior HR & Admin Manager, Singapore, to plan, organise and execute a series of wellness / engagement activities with the aim to create a fun and engaging workplace.
• HR Administration – managing corporate travel logistics, overseeing statutory leave and government claims, maintaining HRIS leave data and employee insurance coverage, and HR automation.
• Support other HR & Admin-related tasks / projects assign to you

In addition, you will provide executive assistance to the Chief Executive Officer (CEO) as and when required, including the organisation of quarterly Board Meeting and all logistics arrangements for the Board of Directors (booking of air-tickets, hotels reservation, transport booking if required).

QUALIFICATIONS

• Degree or postgraduate education in HR or related discipline
• Minimum 2 years’ relevant experience in HR & Admin
• Proven track records in taking lead in HR-related projects to enhance work efficiency
• Enjoy connecting and working with different levels of stakeholders
• Applicant should be Singaporean.