HR & ADMIN EXECUTIVE - SINGAPORE OFFICE

BW EPIC KOSAN MARITIME PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

BW Epic Kosan seeks an HR & Admin Coordinator to support daily HR and office administration matters in Singapore. You will handle talent development, onboarding/off-boarding, engagement initiatives, and HR operations while providing executive support to the CEO.

Responsibilities include coordinating leadership programs, managing HRIS data, travel logistics, and board meeting arrangements as required. Singaporean applicants preferred; degree in HR or related field is required.

Qualifications

• Degree or postgraduate education in HR or related discipline.
• Minimum 2 years’ relevant experience in HR & Admin
• Proven track records in taking lead in HR-related projects to enhance work efficiency
• Enjoy connecting and working with different levels of stakeholders
• Applicant should be Singaporean.

Responsibilities

• Support talents and leadership development programs from needs analysis, scheduling, execution and cost monitoring.
• Coordinate full onboarding and off-boarding processes in Singapore, including announcements and timely documentation.
• Drive employee engagement initiatives to plan, organise and execute wellness activities for a fun workplace.
• Manage HR administration tasks including travel logistics, statutory leave, government claims, HRIS data and employee insurance.
• Support other HR & Admin-related tasks and projects as assigned.
• Provide executive assistance to the Chief Executive Officer and organise Board Meeting logistics.

Skills

Stakeholder engagement

HR project leadership

Communication

HR administration

Education

Degree or postgraduate education in HR or related discipline

Job description

Reporting to the Senior Manager, HR & Admin, you will provide support on daily HR & Office Admin matters from talent acquisitions, on-boarding / off-boarding to coordination of talents and leadership development programs.

• Talents & Leadership Development – support the planning and organisation of talents and development programs, from needs analysis, scheduling, execution and cost monitoring. Support the organisation of Annual Leadership Workshop and departmental teambuilding events (when requested). Create and update talents card in preparation for succession planning discussion twice a year.

• On-boarding & Off-boarding – responsible for the full-cycle of on-boarding and off-boarding processes in Singapore, including the release of announcements, and to ensure all required documentation, induction, exit interviews are completed timely

• Employee Engagement – play an active role in driving / enhancing employee engagement and work in consultation with Senior HR & Admin Manager, Singapore, to plan, organise and execute a series of wellness / engagement activities with the aim to create a fun and engaging workplace.

• HR Administration – managing corporate travel logistics, overseeing statutory leave and government claims, maintaining HRIS leave data and employee insurance coverage, and HR automation.

• Support other HR & Admin-related tasks / projects assign to you

In addition, you will provide executive assistance to the Chief Executive Officer (CEO) as and when required, including the organisation of quarterly Board Meeting and all logistics arrangements for the Board of Directors (booking of air-tickets, hotels reservation, transport booking if required).

Qualification

• Degree or postgraduate education in HR or related discipline

• Minimum 2 years’ relevant experience in HR & Admin

• Proven track records in taking lead in HR-related projects to enhance work efficiency

• Enjoy connecting and working with different levels of stakeholders

• Applicant should be Singaporean.

Other Information

BW Epic Kosan offers exciting and rewarding career opportunities to bright and ambitious people, who have the skills and determination to succeed in a career in the maritime industry.

Our success is attributed to attracting, developing and retaining among the best people our industry has to offer. We place great emphasis on developing talent and maximizing the opportunities for our staff to progress within the company.

Information for Recruitment Agencies

Please be informed that BW Epic Kosan operates on a Preferred Supplier List (PSL) and will not be accepting unsolicited applications from non-PSL agencies.

We regret only shortlisted candidates will be notified.