HR & Admin Executive

Ban Chon Corporation & Trading Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Ban Chon Corporation & Trading Pte Ltd is seeking an HR & Admin professional to manage a full range of HR and administrative functions. You will coordinate onboarding, training, payroll, and statutory submissions, while maintaining accurate employee records and smooth onboarding for new staff.

The role requires handling work passes, MOM submissions, and liaison with various departments to ensure policy compliance and efficient operations within the Singapore office.

Qualifications

• Experience in HR & Admin within a corporate environment.
• Knowledge of MOM regulations and work passes is a plus.
• Strong organizational and record-keeping skills.

Responsibilities

• Handle a full-spectrum of HR & Admin functions.
• Prepare and conduct New Employee Orientation Programs for all new hires.
• Coordinate training courses and grants, submit training applications, and track outcomes.
• Maintain and update Employees’ Training Records and personal files.
• Manage end-to-end onboarding and explain company policies to new staff.
• Handle payroll administration monthly and submit government forms.
• Assist with absence, leave records, recruitment coordination, and staff records.
• Manage visa, work passes, and MOM-related processes and renewals.

Skills

HR Administration

Onboarding

Payroll processing

Job description

• Responsible for handling a full-spectrum of HR & Admin functions.
• Prepare and conduct New Employee Orientation Program to all new employees.
• Coordination of various courses/training programmers for employees, submission of training applications, grant applications and follow-up on outcome of applications.
• Maintain & update the Employees’ Training Record.
• Maintain and update personal files and leave records of all employees and ensure easy reference by HR and Admin department.
• Handle MOM surveys and government subsidies which include foreign worker levy waiver application and grant applications.
• Manage and co-ordinate new employee’s orientation and onboarding process by sharing onboarding packages and explaining company policies and ease them into new working environment.
• Administer relevant documents pertaining to employees’ employment, resignation, termination, confirmation, contract renewal, appraisal and etc.
• Handles whole process of final settlement & exit-clearance of Indirect staffs.
• Involves in grievance and disciplinary issues
• Manage the staffing needs of the organization
• Liaise with relevant department for yearly training requirement
• Handle end-to-end work passes related issues such as application, renewal, cancellation, appealing, expiration, follow up with medical check-ups, updating personal particulars to MOM, visa application etc.
• Prepare all HR documents, such as Employment Contracts, Onboarding Schedules, Confirmation Letters, etc.
• Processing and timely submission of all forms and claims from government.
• Handle monthly payroll administration / monthly preparation.
• Prepare and submit government bodies and statutory board related surveys.
• Ensure that newly hired employees are properly on-boarded to the company.
• Ensure complete, up-to-date, accurate and accessible records are kept for all employees.
• Assist in the co-ordination of social and recreational activities to promote the general welfare of all employees.
• Source and recommend training and professional development courses for the staff.
• Be the first point of contact for employees on any HR related queries.
• Maintain & update the Employees’ Training Record.
• Maintain and update personal files and leave records of all employees and ensure easy reference by HR and Admin department.
• Manage and co-ordinate new employee’s orientation and onboarding process by sharing onboarding packages and explaining company policies and ease them into new working environment.