HR & Admin Executive

ADECCO PROFESSIONAL SERVICES PTE. LTD.; Singapore; On-site; SGD 31,000 - 51,000; Full time

Job summary

ADECCO PROFESSIONAL SERVICES PTE. LTD. is seeking an HR/Office Administrator to oversee daily operations, organize employee events, coordinate vendor services, and handle recruitment processes in a multi-country environment.

The role supports lifecycle administration, HR data integrity, and compliance, ensuring smooth offboarding and asset management while maintaining confidentiality across records.

Qualifications

• Diploma in HR or Business Administration or related discipline.
• 2–4 years of office administration experience; multi-country coordination is a plus.
• Vendor management and multitasking abilities.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational, communication and interpersonal skills.
• Ability to handle confidential information with integrity and discretion.

Responsibilities

• Manage daily office operations including pantry supplies, stationery, and cleanliness.
• Organize quarterly celebrations and wellness/benefits programs.
• Coordinate with vendors for aircon, CCTV, door access, and badge printing.
• Oversee inbound hotel bookings and renewals.
• Advise travellers on travel policies and procedures.
• Handle end-to-end recruitment activities from posting to candidate communication.
• Support employee lifecycle administration and data management.
• Maintain HR records and confidential databases with compliance.
• Manage employee offboarding including asset return and access deactivation.

Skills

Communication skills

Interpersonal skills

Organizational skills

Discretion & confidentiality

Multitasking

Vendor management

Education

Diploma in HR or Business Administration

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Summary:

• Manage daily office operations, including pantry supplies, stationery purchase, and cleanliness.


• Organize quarterly birthday celebrations, wellness/get-well benefits, compassionate leave benefits, and newborn benefits.


• Coordinate with vendors for aircon maintenance, CCTV systems, door access readers, and badge printing.


• Oversee all inbound hotel bookings and renewals.


• Advise traveller on travel policies and procedure and process flow.


• Manage end-to-end recruitment activities, including job posting, candidate sourcing, resume screening, interview coordination, and communication with candidates and hiring managers.


• Support employee lifecycle administration, including probation confirmation, employee transfers, promotions, and employment status changes.


• Assist in preparing HR reports, employees' data management, and HR administrative support as required


• Maintain accurate employee records and HR databases, ensuring confidentiality and compliance with company policies.


• Manage employee offboarding processes, including resignation acceptance, exit clearance coordination, return of company assets, deactivation of system and building access, and preparation of relevant documentation.

Qualification:

• Diploma in HR or Business Administration or related discipline.


• 2–4 years of experience in office administration, with multi-country coordination a plus.


• Vendor management and multitasking abilities.


• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).


• Organizational, communication, and interpersonal skills.


• Ability to handle confidential information with integrity and discretion.