HR & Admin Executive

MENCAST MARINE PTE LTD; Singapore; On-site; SGD 47,000 - 74,000; Full time

Job summary

MENCAST MARINE PTE LTD is seeking an HR professional to manage payroll, recruitment, and compliance across the group. You will handle work pass administration, onboarding/offboarding, policy reviews, and employee engagement to support organizational goals.

The role requires meticulous attention to detail, strong interpersonal skills, and the ability to collaborate with the HR & Admin Manager on policies and processes.

Qualifications

• Knowledge of HRIS systems, Timesoft is an advantage.
• Proficiency in MS Office applications, especially Excel for reporting.
• Experience in mediation and conflict resolution processes; strong analytical and problem-solving skills.

Responsibilities

• Implement HR programmes and activities to support organizational objectives.
• Process payroll accurately in the HR system, ensuring compliance with MOM guidelines and internal policies.
• Submit tax clearance and IR8A forms timely and accurately.
• Collaborate with HR & Admin Manager to review and update HR policies and processes aligned with company goals.
• Manage recruitment activities including posting job advertisements, screening resumes, coordinating interviews, and selecting candidates.
• Administer work pass applications, renewals, and cancellations to ensure legal compliance.
• Coordinate onboarding for new hires and offboarding for resigning employees.
• Prepare employment-related letters such as Letters of Appointment and Confirmation letters.
• Maintain and update employee personal files and HR system records accurately.
• Monitor and prepare appraisal forms for confirmation, work pass expiration, and contract renewals.
• Administer employee leave benefits and medical reimbursement processes.
• Facilitate grant applications by coordinating, verifying, and submitting documents to relevant government agencies across the group.
• Plan and execute employee engagement and CSR events collaboratively.
• Prepare HR and Sustainability reports for management review.
• Perform other ad hoc duties as assigned.

Skills

Timesoft HRIS

Payroll processing

Recruitment

Policy administration

Employee engagement

Excel reporting

Interpersonal skills

Tools

Microsoft Excel

Job description

Company Overview

Mencast Marine began in 1981 as a stern gear manufacturer and now offers refurbishment, ship inspection, repair & maintenance, engineering, fabrication, and project management services for inshore and offshore marine sectors.

Job Summary

You will manage and execute HR functions including payroll processing, recruitment, work pass administration, employee onboarding/offboarding, policy review, and employee engagement to support organizational goals and compliance.

Responsibilities

• Implement HR programmes and activities to support organizational objectives
• Process payroll accurately in the HR system, ensuring compliance with MOM guidelines and internal policies
• Submit tax clearance and IR8A forms timely and accurately
• Collaborate with HR & Admin Manager to review and update HR policies and processes aligned with company goals
• Manage recruitment activities including posting job advertisements, screening resumes, coordinating interviews, and selecting candidates
• Administer work pass applications, renewals, and cancellations to ensure legal compliance
• Coordinate onboarding for new hires and offboarding for resigning employees
• Prepare employment-related letters such as Letters of Appointment and Confirmation letters
• Maintain and update employee personal files and HR system records accurately
• Monitor and prepare appraisal forms for confirmation, work pass expiration, and contract renewals
• Administer employee leave benefits and medical reimbursement processes
• Facilitate grant applications by coordinating, verifying, and submitting documents to relevant government agencies across the group
• Plan and execute employee engagement and Corporate Social Responsibility (CSR) events collaboratively
• Prepare HR and Sustainability reports for management review
• Perform other ad hoc duties as assigned

Preferred competencies and qualifications

• Knowledge of HRIS systems, specifically Timesoft, is an advantage
• Proficiency in MS Office applications, especially Excel for reporting purposes
• Experience in mediation and conflict resolution processesStrong analytical and problem-solving skills
• Excellent interpersonal and adaptability skills
• Meticulous attention to detail
• Demonstrated honesty, ethics, and dependability