HR & Admin Executive

Zimplistic Pte Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An innovative company is on the lookout for a dynamic HR & Admin Executive to join their vibrant team in Singapore. This role is perfect for someone who thrives in a fast-paced environment and is passionate about enhancing workplace culture. You will be at the forefront of managing HR functions, ensuring smooth operations, and supporting the C-suite executives. With a focus on communication and ingenuity, you will help shape the employee experience and drive administrative excellence. If you are ready to make a significant impact and grow with a forward-thinking organization, this opportunity is for you!

Qualifications

• 3-5 years of experience in HR and Admin roles, including office management.
• Must have knowledge of local MOM regulations and pass applications.

Responsibilities

• Manage onboarding, attendance, and employee life cycle processes.
• Oversee facilities management and daily administrative operations.
• Act as EA to CEO and CTO, managing schedules and travel.

Skills

Communication Skills

HR Management

Office Management

Decision-Making

Knowledge of MOM Regulations

Education

Degree in Business

Degree in HR

Tools

HRMS System

Office IT Management

Job description

About Us:

Are you interested in changing the lives of 1 bn people?

Zimplistic is the invention story of our times. Rotimatic, our flagship product, has powered a traditional manual culinary method with next-gen technology and innovation. It is a flatbread making platform, the first kitchen robot.

Zimplistic is seeking a HR & Admin executive for our Singapore office - a people manager, a cheerleader, all rolled into one with solid communication skills. You will be a part of the HR team responsible for managing the day-to-day operations of HR and administrative functions. In conjunction, you will also be the custodian of the C-suite as an EA.

Three traits that are most essential for this role: solid communication skills, ingenuity, and enthusiasm!

Roles and Responsibilities:

1. HR Generalist activities:
   • Onboarding new hires to become fully integrated with the Zimplistic environment and culture.
   • Handling attendance, timekeeping, and leave management.
   • Handle the end-to-end employee life cycle including performance reviews & goal setting, grievance handling, exits, training, etc.
   • Administration of government claims and grants.
   • Application and renewal of work passes with MOM.
2. HR Admin:
   • Managing the complete HRMS system which includes employee onboarding and offboarding.
   • Pass applications, renewal, and cancellation.
   • Employee insurances.
3. Facilities Management:
   • Responsible for planning & executing all activities to ensure smooth functioning of all administration-related areas like infrastructure management - including maintenance of office premises, security, housekeeping, power management, asset management, communication network, local procurement, etc.
   • To manage the daily affairs of the organization like pantry, travel, general administration, stationery, etc. and other admin activities.
   • Handle entire scope of Facilities & Admin, viz. transportation, security, external agencies (vendor management).
   • Maintain and keep track of reports related to various office records pertaining to vendors, employees, and office assets.
   • Coordinating with vendors for bills and reconciliation of the same.
   • Performing other ad-hoc assignments as per business requirement.
   • Coordinating with IT support vendor, and administration of office IT matters.
4. EA to CEO and CTO:

   You will be acting as a main point of contact and gatekeeper, managing CEO & CTO’s diary and personal expenses, business travel arrangements and expenses claims when required, arranging meetings/interviews both locally and abroad.

Requirements:

1. 3-5 years of experience working in HR and Admin background. Experience in office management with EA duties required.
2. Knowledge of local MOM regulations and pass applications is a must-have.
3. Degree in Business and/or HR.
4. Excellent communication and presentation skills.
5. Strong decision-making skills.
6. A keen sense of responsibility and zeal to work in a fast-moving start-up environment.